Executive Assistant | Hybrid Schedule

Career Group; San Francisco (CA); Hybrid; USD 100,000 - 115,000; Full time

Job summary

Join a forward-thinking company dedicated to innovative healthcare solutions as an Executive Assistant. In this hybrid role, you'll support a dynamic team in a vibrant office environment, managing calendars, coordinating travel, and planning events. This opportunity offers a chance to be part of a culture that values hard work and fosters professional growth. If you thrive in fast-paced settings and enjoy taking initiative, this role could be your next big career move. Enjoy a competitive salary and great benefits while making a real impact in the life sciences sector.

Benefits

Great benefits

Warm office environment

Passion for rewarding hard work

Qualifications

• 3+ years of experience providing executive level support.
• Ability to manage multiple tasks in a fast-paced environment.
• High proficiency in technical skills and communication.

Responsibilities

• Manage heavy calendar and coordinate travel itineraries.
• Handle office supplies, inventory, and event planning.
• Assist with ad-hoc projects and manage confidential information.

Skills

Executive level support

Calendar management

Travel coordination

Event planning

Problem-solving

Communication skills

Attention to detail

Technical proficiency

Education

Bachelor's degree preferred

Job description

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $115,000.00/yr

Direct message the job poster from Career Group

A Global Life Science Investment Firm with a small office in South San Francisco is looking for a fantastic and intelligent Executive Assistant to join their team! This special company is dedicated to the research and creation of cutting - edge medical devices and healthcare services to provide healthy and happy lives for all! In this role, you will provide support to multiple team members including travel coordination, calendar management, event planning, and expense management. In addition, you will be the go-to person of the office for questions, supplies, ordering, and catering.

This is a rare chance to join a team with an incredible culture, warm environment, great benefits, and passion for rewarding hard work!

**This is a Hybrid role based in South San Francisco

In this role:

• Responsible for heavy calendar management
• Manage expenses and process invoices with great attention to detail
• Successfully coordinate domestic/international travel with precise itineraries
• Manage supplies and inventory for the office while screening calls and guests for the firm
• Coordinate catering for lunches and special events
• Plan and execute office events and meetings for the firm
• Schedule and organize board meetings while making sure all materials needed are prepared
• Assist with ad-hoc projects as needed

What we’re looking for:

• Minimum 3+ years of experience providing executive level support
• PE/VC/hedge fund experience required
• Successfully handle fast-paced environments while being detail-oriented
• Make quick decisions and be an expert in problem-solving
• Ability to schedule with precision and accuracy
• Show initiative, be resourceful, and highly organized
• Effectively multi-task and show great communication skills
• High proficiency in technical skills
• Handle confidential information with discretion and professionalism

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

SF: We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San

Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

https://careergroupcompanies.com/california-privacy-notice/.

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals and Hospitals and Health Care

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