Administrative Asst. II - Dental School

Marquette University; Milwaukee (WI); On-site; USD 35,000 - 45,000; Full time

Job summary

Marquette University is seeking a full-time Administrative Assistant II for the Dental School. This role includes managing academic course responsibilities, supporting department chairs, and ensuring smooth departmental operations.

The ideal candidate will have excellent organizational and customer service skills, two years of office support experience, and the ability to communicate effectively with a diverse population.

Qualifications

• Minimum of two years of experience in an office support role.
• Ability to work independently with little supervision.
• Preferred: Administrative support experience in higher education.

Responsibilities

• Assist with academic course management for multiple departments.
• Provide direct support for the department chairs.
• Monitor and record student progress toward meeting program requirements.
• Manage Department Chair and departmental faculty schedules.

Skills

Organizational skills

Customer service skills

Written communication

Verbal communication

Confidentiality

Multitasking

Microsoft Office Suite

Education

High school diploma or GED

Job description

Position Overview

Administrative Assistant II - Dental School

Job ID: 201104783

Employment Status: Full Time

Job Family: Operations

Department: Dental School

Posting Date: 06/17/2026

Responsibilities

• Assist with academic course management for multiple departments. This includes proctoring and electronic grading of texts/exams, recording grades in D2L and CheckMarq, and performing other course‑related coordination tasks.
• Provide direct support for the Chair of the Department of Surgical and Diagnostic Dental Sciences and the Chair of the Department of Developmental Sciences.
• Monitor and record student progress toward meeting program requirements.
• Schedule and proctor course exams for departmental faculty.
• Manage Department Chair and departmental faculty schedules.
• Schedule and coordinate departmental meetings; attend meetings to record and subsequently distribute meeting minutes.
• Update and maintain department directories/contacts, faculty manuals, clinic manuals, and clinical treatment guides.
• Process PCard expense reports and faculty expense reimbursement reports in iExpense.

Qualifications

• High school diploma or GED.
• Minimum of two years of experience in an office support role.
• Excellent organizational and customer service skills.
• Excellent written and verbal communication skills.
• Discretion, flexibility, and courteous demeanor.
• Ability to maintain confidentiality.
• Ability to work and communicate with people from a diverse population.
• Ability to work independently with little supervision and frequent interruptions in a dynamic, fast‑paced environment.
• Ability to multitask and prioritize daily workload.
• Computer competency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Preferred: Administrative support experience in higher education.

Equal Employment Opportunity Statement

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state‑protected classification.