Administrative Assistant II - Community Dental Sciences

Marquette University Clg-Nurse; Milwaukee (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Marquette University in Milwaukee, WI seeks an Administrative Assistant II in the Department of Community Dental Sciences. This in-person position provides clerical support, manages student schedules and records, and assists faculty and patients in the School of Dentistry.

The role requires a high school diploma, at least two years of office experience, and strong organizational and communication skills. Proficiency with Microsoft Office is expected, and the position supports a respectful,

Qualifications

• High school diploma or GED is required.
• Minimum of two years of experience in an office support role.
• Excellent organizational and customer service skills.
• Excellent written and verbal communication skills.
• Discretion, flexibility, and courteous demeanor.
• Ability to maintain confidentiality.
• Ability to work with a diverse population.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Provide clerical support to the Department of Community Dental Sciences, including word processing, correspondence, filing, photocopying, and handling memos.
• Support the Chair, Dept. of Community Dental Sciences, Director of Externships and Manager, Community Dental Sciences.
• Track service points, rotation switches, absences, and immunizations for dental students.
• Maintain compliance databases and coordinate with external credential agencies.
• Respond to telephone and in-person inquiries from faculty, staff, students, patients, and visitors.
• Maintain records of student clinical activities and affiliation with external clinics.
• Coordinate student volunteers for open clinics during school closures.
• Schedule CPR recertification, TB testing, and Flu Clinic for faculty, staff, students and residents.
• Update internal phone lists, student class lists, and contact information for affiliate clinics.

Skills

Organizational skills

Customer service

Written communication

Verbal communication

Discretion

Confidentiality

Multitasking

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Marquette University in Milwaukee, WI seeks an Administrative Assistant II in the Department of Community Dental Sciences. This in-person position provides clerical support, manages student schedules and records, and assists faculty and patients in the School of Dentistry.

The role requires a high school diploma, at least two years of office experience, and strong organizational and communication skills. Proficiency with Microsoft Office is expected, and the position supports a respectful,