Graduate Program Coordinator II

Texas A&M University

Bryan (TX)

On-site

USD 51,000 - 63,000

Full time

6 days ago

Be an early applicant

Application generator

Get a reply from this employer — a resume and cover letter tailored to exactly what they’re hiring for.

Get past ATS filters

Job summary

Texas A&M University Health Science Center in Bryan, TX seeks a Graduate Program Coordinator II to manage admissions processing, recruitment activities, and student success initiatives. The role supports program operations across Bryan-College Station and Houston campuses and maintains accurate student data.

Required: Bachelor’s degree or equivalent and one year of related experience; preferred experience with graduate curricula and working with faculty, staff, and students.

Qualifications

Bachelor’s degree or equivalent combination of education and experience.

Responsibilities

Oversees program support, liaises with program director, and coordinates activities across Bryan-College Station and Houston campuses.
Manages admissions and recruitment processes for graduate programs, including interviews and committee coordination.
Plans and executes graduate student events, milestones, and support activities.
Maintains data on students, progress, publications, and evaluations for reporting.

Skills

Organizational skills

Communication skills

Event planning

Graduate admissions knowledge

Data management

Confidential information handling

Multitasking

Education

Bachelor’s degree or equivalent

Job description

Job TitleGraduate Program Coordinator II Agency Texas A&M University Health Science Center Department Office of Graduate Studies Proposed Minimum SalaryCommensurate Job LocationBryan, Texas Job TypeStaff Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Graduate Program Coordinator II manages the processing of graduate student admissions and recruitment activities, guides student success initiatives, and maintains accurate data on students and programs. Supports program initiatives to enhance student success and effectiveness.

What you need to know

Salary: $57,000 annual

Required Education and Experience:

Bachelor’s degree or equivalent combination of education and experience.
One (1) year of experience in program coordination or a related field.

Preferred Qualifications:

One (1) or more years of experience in an academic or medical education setting, specifically working with graduate curricula.
Experience working with faculty, staff and students
Familiarity with university policies and procedures related to graduate education.
Experience with student information systems (e.g., Banner, PeopleSoft, Slate, or similar)

Required Knowledge, Skills, and Abilities:

Strong organizational and record-keeping skills.
Effective communication and interpersonal skills.
Familiarity with event planning and coordination.
Understanding of graduate admissions and program operations.
Knowledge of academic advising principles and student support
Proficiency in standard office software and technology.
Ability to work with confidential information.
Ability to multitask and work cooperatively with others.

Responsibilities:

Program Support

Acts as the primary administrative point of contact and liaison for the Program Director, ensuring consistent communication and operational alignment. Coordinates program activities and resources across both Bryan-College Station and Houston campuses including liaising with the Houston coordinator. Facilitates the Graduate Program Committee (GPC) operations, including preparing agendas and documentation for reporting to the Graduate Instruction Committee (GIC). Ensures all program actions align with the Texas A&M University System policies, regulations, and procedures. Responsible for the annual review and updating of the PhD Program Handbook to ensure alignment with both TAMU and Office of Graduate Studies (OGS) policies. Manages the HR coordination for students, specifically overseeing the hiring and appointment process for Graduate Assistant Researchers (GARs) at 0.5 FTE. Performs essential administrative tasks including ad hoc responsibilities as assigned, including processing financial transactions such as student expense reports, administration for poster printing and maintaining program files.

Admissions and Recruitment

Participates in graduate student admission and/or recruitment activities. Guides the PhD admission process, including administrative coordination of the admissions committee. Monitors the applications for the program, ensuring all materials are available for interviews. Manages interview events including faculty surveys, TAMU symposiums and travel.

Graduate Student Events

Plans and executes seminars, retreats, and orientations that accommodate students in both Bryan-College Station and Houston. Coordinates degree milestones, such as preliminary exams, final exams etc. Coordinates and supports the production of events or activities for graduate students. Provides administrative support and coordination for Office of Graduate Studies special events and university-wide graduate initiatives.

Data Management

Maintains precise data for PhD students, tracking their progress through two distinct curricula (medical and graduate). Generates and analyzes reports on student progress and program outcomes to ensure timely graduation. Maintains accurate data on student research progress, publications and clinical evaluations. Prepares internal data summaries for the GPC and GIC to assist in program evaluation and resource allocation.

Student Success

Guides student success activities, addressing the academic and professional development needs of doctoral students. Helps support the Graduate Student Organization. Other duties as assigned.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month Automatic enrollment in theTeacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistancefor completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!

Equal Opportunity/Veterans/Disability Employer.

Useful Links