Administrative Associate V

tamus; San Antonio (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

Texas A&M University - San Antonio seeks an Administrative Associate V to maintain department records, process payroll and budget transfers, and prepare travel requests and vouchers.

The role requires a high school diploma or higher and at least five years of related experience, with strong skills in word processing, budgeting, and report preparation. The position supports the Department Of Educator & Leadership Preparation in a busy academic environment.

Qualifications

• High school diploma or higher in related field.
• Five years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of accounting and budgeting for department.
• Ability to multitask and work cooperatively with others.
• Excellent written communication, analytical, interpersonal, and organizational skills.
• Ability to work in a high stress environment.
• Ability to work with sensitive information and maintain confidentiality.
• Ability to work independently once given a project.

Responsibilities

• Maintains records related to the activities of the department.
• Budgetary processes such as payroll and budget transfers.
• Screens calls and makes appointments for the Department Chair.
• Handles correspondence and prepares reports and contracts.
• Maintains office equipment and assists in acquiring supplies for dept. needs.
• Maintains active files and assists in the processing of related program information.
• Assists with correspondence and maintenance of hiring files.
• Assists in the preparation of travel requests and vouchers.
• Prepares workload reports.
• Verifies schedules.
• Performs other duties as assigned.

Skills

Word processing

Spreadsheets

Databases

Budgeting

Multitasking

Team collaboration

Written communication

Analytical skills

Interpersonal skills

Organizational skills

Confidentiality

Independent work

Education

High school diploma or higher

Job description

Job Title

Administrative Associate V

Agency

Texas A&M University - San Antonio

Department

Department Of Educator & Leadership Preparation

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

This position is responsible for maintaining department records including faculty office hours, load reports, syllabi, textbook adoptions, low-enrolled class requests, travel requests and vouchers, independent study requests, and overload requests. The administrative assistant performs other activities as needed including budgetary activities (i.e. payroll, costing allocations, account maintenance, PMRs, etc.) preparing faculty travel requests, events, and vouchers; preparing faculty load reports and faculty course reassignments; and compiling reports that may be required by university administration or external agencies.

Responsibilities

• Maintains records related to the activities of the department.
• Budgetary Processes such as payroll and budget transfers.
• Screens calls and makes appointments for the Department Chair.
• Handles correspondence and prepares reports and contracts.
• Maintains office equipment and assists in acquiring supplies for dept. needs.
• Maintains active files and assists in the processing of related program information.
• Assists with correspondence and maintenance of hiring files.
• Assists in the preparation of travel requests and vouchers.
• Prepares workload reports.
• Verifies schedules.
• Performs other duties as assigned.

Required Education and Experience

• High school diploma or higher in related field.
• Five (5) years of related experience.

Knowledge, Skills and Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of accounting and budgeting for department.
• Ability to multitask and work cooperatively with others.
• Excellent written communication, analytical, interpersonal, and organizational skills.
• Ability to work in a high stress environment.
• Ability to work with sensitive information and maintain confidentiality.
• Ability to work independently once given a project.

Summary of Employee Benefits

www.tamusa.edu/human-resources/documents/Summary-of-Employees-Benefits1.pdf

Texas A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.