Administrative Associate

utaustin; Port Aransas (TX); On-site; USD 36,000 - 44,000; Full time

Job summary

University of Texas at Austin in Port Aransas, TX is seeking an Administrative Associate to support the Marine Science Institute with a range of clerical and accounting tasks. The role requires 5 years of clerical experience and a relevant degree, with competency in DocuSign, Adobe, and Microsoft Office.

The position is full-time, on-site in Port Aransas. Salary starts around $40,000+ per year, with standard benefits and a typical 40-hour work week.

Qualifications

• Bachelor's degree or high school graduation or GED and 5 years of clerical experience.
• Computer literacy in programs such as DocuSign, Adobe, and Microsoft Office.

Responsibilities

• Inventory management and coordination of equipment tagging and reporting.
• Support accounting tasks including VP2/VP7 transactions.
• Reconcile endowment accounts and prepare related reports.
• Perform other duties and special projects as assigned.

Skills

Clerical experience

Education

Bachelor's degree

High School Diploma/GED

Tools

DocuSign

Adobe

Microsoft Office

Job description

Job Posting Title: Administrative Associate

Hiring Department: Marine Science Institute

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Location: PORT ARANSAS, TX

Job Details:

General Notes: This position is located in Port Aransas, Tx.

Purpose: To assist the department with various administrative and accounting tasks and provide support for the department's day-to-day operations

Responsibilities

• Inventory Management: Manage and maintain accurate inventory records, including updating equipment locations and assigned responsible individuals. Coordinate annual equipment certification and process CCARTS transactions. Identify newly acquired equipment and coordinate with inventory contacts to ensure proper tagging, documentation, and reporting. Coordinate with the Surplus Property department for the appropriate disposition of inventoried and non-inventoried items. Serve as the primary contact and coordinator for auctioned items, including traveling to Austin as needed to facilitate proper disposition. Lead ad hoc inventory-related projects, including itemizing non-inventoried items for faculty and scientific staff, organizing the warehouse, and developing and maintaining a public-facing portal listing available inventory items.
• Accounting: Process VP2 and VP7 transactions to support existing staff and accommodate increasing workload.
• Reconciliations and Endowment Accounts: Track and reconcile endowment accounts and prepare related reports.
• Other Duties: Perform other related functions and special projects as assigned.

Required Qualifications

• Bachelor's degree or high school graduation or GED and 5 years of clerical experience
• Computer literacy in programs such as DocuSign, Adobe, and Microsoft Office

Preferred Qualifications

• Experience working with institutions of higher ed or nonprofit
• Experience with Define and UT applications

Salary Range: $40,000 +

Working Conditions: Typical office working conditions

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because