Administrative Associate III

Sam Houston State University; Huntsville (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Sam Houston State University seeks an Administrative Associate III to perform complex administrative duties for the School of Agricultural Sciences and the Department of Engineering Technology. The role includes data entry, verification, and general office support.

The position requires an Associate degree and at least four years of related experience; familiarity with budgeting and travel/purchasing tasks is a plus. This is a full-time, on-site role within SHSU.

Qualifications

• Associate degree in related field required.
• Four years relevant administrative assistant experience or related field experience.
• Additional experience may be considered in lieu of education.

Responsibilities

• Perform complex administrative duties for School of Agricultural Sciences & Department of Engineering Technology.
• Data entry, data verification, and file maintenance.
• Provide reception and customer service, receive visitors, direct calls and schedule appointments.

Skills

Data entry

Customer service

Communication skills

Budgeting

Education

Associate degree

Tools

Microsoft Office

Office software

Job description

Requisition: 202600258S

Title: Administrative Associate III

FLSA status: Non-Exempt

Hiring Salary: This position is a pay grade 7. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf

Occupational Category: Technical/Para-Professional

Department: School of Agricultural Sciences

Division: Division of Academic Affairs

Open Date: 08/18/2026

Open Until Filled: Yes

Educational and Experience Requirement: Associate’s degree in related field. Four years relevant administrative assistant experience or experience in a related field. Additional experience may be considered in lieu of education.

Nature & Purpose of Position: Performs complex administrative assistant duties for the School of Agricultural Sciences & The Department of Engineering Technology.

Primary Responsibilities: Performs complex administrative assistant duties to include data and document processing as well as providing general customer service. Performs data entry, verifies data and files. Performs receptionist duties, receives visitors, directs phone and walk-in customers and schedules appointments. Standard reporting and maintaining office calendar and departmental website. Attends meetings and takes notes. Solves routine problems and performs tasks of a repetitive nature, including processing student forms, maintaining student files and general filing. Coordinates Engineering Technology and Ag events and meetings. Receives and distributes mail daily. Uploads syllabi and vitas for faculty. Orders and maintains supply inventory. Assists office staff and faculty with budgeting, travel and purchasing duties. Handles P-Card purchases and monitors expenses. Performs other related duties as assigned.

Other Specifications: Strong written and verbal communication skills are a must. Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature.

Full Time Part Time: Full Time

Quicklink: https://shsu.peopleadmin.com/postings/48291

EEO Statement: Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215. Annual Security and Fire Safety Report