Program Coordinator I P9

Texas A&M University; College Station (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive medical insurance

TRS retirement plan

Paid time off

LinkedIn Learning access

Tuition assistance

Job summary

Texas A&M University’s J. Mike Walker Department of Mechanical Engineering in College Station seeks a Program Coordinator I to support planning and execution of programming in Mechanical Engineering.

This role coordinates events, communications, and office operations on the main campus. The position requires a Bachelor’s degree or equivalent combination of education and experience with at least two years of related work; travel reimbursements on Concur and grant account monitoring are helpful

Qualifications

• Requires a Bachelor's degree or equivalent combination of education and experience.
• Two years of related experience required.
• Experience with travel reimbursements on Concur and monitoring grant accounts are helpful.

Responsibilities

• Plan and implement program events such as conferences, seminars, lectures, meetings and workshops.
• Assist in preparation and monitoring of budgets for programs and events; respond to inquiries regarding program offerings.
• Coordinate program communications and marketing; compile program statistics.
• May supervise program staff and manage the office; provide confidential administrative support and liaison with other offices.
• Gathers, enters, and updates data to maintain departmental records and databases; establish files and records for the office.
• Assist in preparation of equipment inventory and internal reports; create databases to track administrative files and records.
• Develop and update training materials and deliver training sessions; perform other duties as assigned.

Skills

Program planning

Event coordination

Budget monitoring

Communication

Data gathering and reporting

Education

Bachelor’s degree or equivalent combination of education and experience

Job description

Job Title

Program Coordinator I

P9 Agency

Texas A&M Engineering Department

Mechanical Engineering

Proposed Minimum Salary Commensurate

Job Location College Station, Texas

Job Type Staff

Job Description Purpose

The Program Coordinator I, under general supervision, coordinates the planning, development and implementation of assigned program.

Responsibilities

Program Planning & Coordination

• Plans and implements program events such as conferences, seminars, lectures, meetings and workshops.
• May assist in preparation and monitoring of budgets for programs and events.
• -Responds to inquiries regarding program offerings.
• Coordinates program communications and marketing.
• Compiles program statistics.
• May assists in identifying funding opportunities.
• Plans and implements programs and assists in their evaluation.

Office Management & Coordination

• May supervise program staff.
• Manages the office and serves as a primary information resource on office support methods and processes.
• Provides confidential secretarial and administrative support that may include managing the schedule/calendar, assisting with scheduling meetings, screening and handling telephone communications, and greeting and directing visitors.
• Serves as primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues.
• Gathers, enters, and/or updates data to maintain departmental records and databases.
• Establishes and maintains files and records for the office.
• Monitors and coordinates accounting activities as appropriate and assists in preparation of internal reports for management.
• Assists in the preparation of equipment inventory and other reports required by the university.
• Responsible for office organization.
• Maintains office supplies and equipment.
• Deals with administrative problems and inquiries from research directors and research group members as appropriate.
• Creates and maintains databases necessary to track all administrative files and records.

Records Management and Training

• May develop and update training materials and deliver training sessions.
• Maintains program records and databases.
• Performs other duties as assigned.

What we need:

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience.

What is helpful:

• Experience with processing travel reimbursements on Concur.
• Experience with monitoring research grant accounts on FAMIS/Maestro.
• Experience with planning workshops and conferences and hosting prominent visitors.
• Experience with compiling reports for federal sponsors.

Work Location

Main Campus – College Station, TX.

About Mechanical Engineering

The J. Mike Walker '66 Department of Mechanical Engineering at Texas A&M University is a national and international leader in mechanical engineering education.

Our scholarship, research, and service to our communities are supported by recruiting and nurturing top students, faculty, and staff passionate about learning, advancing human knowledge, and making high-impact contributions to society.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

Benefits

• Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
• Options for Vision, Dental, Life, and Long-Term Disability insurance.
• A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Generous paid time off with holidays, vacation and sick leave.
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance and Educational release time to further your academic pursuits.
• Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
• Wellness release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest (dependent upon position)

Compensation Philosophy

Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development. Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance. Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present original and unexpired documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees.

The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.

External Applicants

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Internal Applicants

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