Administrative Associate — Scheduling, Invoicing & Office Support

Ricoh Americas Corporation; Parma (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Ricoh Americas Corporation in Parma, OH seeks an Administrative Associate (Offsite) to provide day-to-day administrative support, handle correspondence, invoicing, filing, and scheduling, ensuring smooth operation of the business unit.

The role requires 3–5 years of administrative experience, a high school diploma or equivalent, proficiency with word processing, spreadsheets, calendars, and basic office software, and a willingness to collaborate across teams.

Qualifications

• High school diploma or equivalent.
• 3–5 years of administrative experience.
• Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook).
• Ability to work in a team and adapt to changing priorities.

Responsibilities

• Creates, proofs, revises and edits written material.
• Handles internal and external correspondence.
• Prepares invoices for clients to meet deadlines.
• Creates and maintains departmental filing systems.
• Answers telephone lines and updates calendars.
• Coordinates logistics for meetings and conference calls.
• Maintains department logs and data entry for databases.
• Assists during month-end activities.

Skills

Word processing

Spreadsheet

Calendar scheduling

Presentation software

Timekeeping

Office software

Education

High school diploma or equivalent

Job description

Ricoh Americas Corporation in Parma, OH seeks an Administrative Associate (Offsite) to provide day-to-day administrative support, handle correspondence, invoicing, filing, and scheduling, ensuring smooth operation of the business unit.

The role requires 3–5 years of administrative experience, a high school diploma or equivalent, proficiency with word processing, spreadsheets, calendars, and basic office software, and a willingness to collaborate across teams.