Administrative Associate

Ricoh Americas Corporation; Parma (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Ricoh Americas Corporation in Parma, OH seeks an Administrative Associate (Offsite) to provide day-to-day administrative support, handle correspondence, invoicing, filing, and scheduling, ensuring smooth operation of the business unit.

The role requires 3–5 years of administrative experience, a high school diploma or equivalent, proficiency with word processing, spreadsheets, calendars, and basic office software, and a willingness to collaborate across teams.

Qualifications

• High school diploma or equivalent.
• 3–5 years of administrative experience.
• Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook).
• Ability to work in a team and adapt to changing priorities.

Responsibilities

• Creates, proofs, revises and edits written material.
• Handles internal and external correspondence.
• Prepares invoices for clients to meet deadlines.
• Creates and maintains departmental filing systems.
• Answers telephone lines and updates calendars.
• Coordinates logistics for meetings and conference calls.
• Maintains department logs and data entry for databases.
• Assists during month-end activities.

Skills

Word processing

Spreadsheet

Calendar scheduling

Presentation software

Timekeeping

Office software

Education

High school diploma or equivalent

Job description

Administrative Associate (Offsite)

POSITION PROFILE

Provides day-to-day administrative services required to maintain the smooth operation of the business unit. May handle two or more of the following: reception area, invoicing, PO tracking, mail purchasing or collections.

JOB DUTIES AND RESPONSIBILITIES

• Creates, proofs, revises and edits written material as needed.
• Handles internal and external correspondence.
• Prepares invoices for clients as required to exceed the deadline established for delivery.
• Creates and maintains departmental filing systems.
• Answers telephone lines for those, which they support.
• Updates calendars for those that they support.
• Uses and coordinates maintenance for local office equipment.
• Coordinates logistics for meetings, net meetings and conference calls: location, communication, resources, etc.
• Serves as Scribe for meetings as needed.
• Maintains department logs, reports, and/or data entry for functional databases.
• Cross-trains and learns other responsibilities within the team and provides assistance as needed.
• Assists receptionist and switchboard operators as needed.
• Processes collection letter download and prepares for mailing.
• Responsible for account processing
• Responsible for incoming fax and mail distribution.
• Mails or faxes lease copies per customer's request.
• Assists during month-end activities.

QUALIFICATIONS (Education, Experience and Certifications)

• High school diploma or equivalent.
• 3-5 years of responsible, full-time administrative experience is required.

KNOWLEDGE, SKILLS AND ABILITIES

• Must be able to work in a team environment by maintaining positive, productive relationships with co-workers, management, sales and production departments.
• Must be able to adapt to changing situations and be flexible.
• Requires proficiency in word processing, spreadsheet, calendar scheduling, presentation, timekeeping program and other required software applications on personal computer.
• Knowledge of modern office practices and procedures, including business correspondence, record keeping and filing systems, and office equipment is required.
• Knowledge of principals of managing and coordinating a variety of administrative functions efficiently is required.

WORKING CONDITIONS, MENTAL AND PHYSICAL DEMANDS

• Deals with time demands of work schedule by being available to work 8 to 12 hour shifts including nights, weekends, overtime and holidays depending upon volume of work to satisfy account needs.
• Must be able to work in a production facility by adapting to moderate medium to high noise levels.
• Deals with moderate stress levels by adapting to and coping with stressful situations for extended periods of time.
• Position often requires ability to stand on feet for at least eight (8) hours per day.
• To handle customer orders, may be required to lift and/or carry 50 lbs. From the floor to waist height, carrying it 10 feed and lowering back to the floor

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information, how it is collected, stored, managed, and shared to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in Yourself:

At Ricoh, you can:

• Choose from a broad selection of medical, dental, life, and disability insurance options.
• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
• Augment your education with team member tuition assistance programs.
• Enjoy paid vacation time and paid holidays annually
• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.