Administrative Associate Sales

HyTech Spring and Machine Corp.; Michigan; On-site; USD 25,000 - 39,000; Full time

Job summary

HyTech Spring and Machine Corp. is seeking an Administrative Associate – Sales to support customers and the sales team by entering forecasts, tracking orders, and coordinating due dates across departments.

You will be the main contact for lead times, changes, and delivery updates, ensuring accuracy and clear communication throughout production. The role emphasizes organization and strong communication with clients, with proficiency in Microsoft Office and potential Japanese language skills.

Qualifications

• Excellent verbal and written communication skills are required.
• Strong sales and negotiation abilities are essential.
• Thorough understanding of technical or scientific products.
• Organized with close attention to detail and accuracy.

Responsibilities

• Maintains relationships with clients in HyTech Spring & Machine customer base.
• Inputs sales forecast data, including forecasts from clients.
• Enters data and customer material into Made2Manage.
• Regularly reviews sales requirements and updates data as needed.
• Consults with materials manager to align inventory with sales trends.
• Answers client inquiries on products, schedules, and delivery dates.
• Researches customer demands based on material needs.
• Creates work orders for shipping based on customer requirements.
• Enters shipment information as ASN into customer portals.
• Verifies prices, terms of sale, and service agreements; processes POs.
• Collaborates with purchasing and other staff to ensure accurate orders.
• Prepares and reports status of accounts and leads to management.
• Performs other duties as assigned.

Skills

Verbal and written communication

Sales and negotiation

Technical/product knowledge

Organized with detail

Relationship building

MS Office proficiency

Japanese language (nice to have)

Education

High school diploma or equivalent

At least 1 year related experience

On-the-job training accepted

Tools

Microsoft Office Suite

Job description

Description

The Administrative Associate – Sales supports customers and the sales team by managing order and forecast entry, monitoring order status, and coordinating due dates across internal departments. This role serves as a primary point of contact for customers regarding lead times, changes, and delivery updates, while ensuring order accuracy and clear communication throughout the production process.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Maintains relationships with clients in HyTech Spring & Machine customer base.
• Imputs sales forecast data, which may include forecasts provided by clients.
• Enters data and customer material into Made2Manage.
• Regularly reviews sales requirements, adding or maintaining new data as available.
• Consults with materials manager to ensure raw material inventory reflects, or will meet, expected sales trends.
• Answers inquiries from clients concerning products, schedule and deliver dates.
• Researches customers’ demands based on client’s material needs.
• Creates the work orders for the shipping department for customer demands and requirements.
• Enters shipment information in the form of ASN to customer portals as required.
• Verifies prices, terms of sales, and/or service agreements; reviews contract and submits customer purchase orders.
• Collaborates with purchasing departments, managers, and other staff to confirm that orders are processed with accuracy and efficiency and that products are distributed properly.
• Periodically prepares and reports results, status of accounts, and leads to manager.
• Performs other duties as assigned.

Requirements

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent sales and negotiation skills.
• Thorough understanding of technical or scientific products to be sold.
• Organized with attention to detail.
• Proven ability to build and maintain relationships with clients.
• Proficient with Microsoft Office Suite or related software.
• Professional working proficiency in Japanese is a plus.

Education and Experience:

• High school diploma or equivalent required.
• Prefer at least one year of related experience.
• Other certifications, training or requirements as may arise for this position as communicated by management.
• Completion of on-the-job training may be substituted for educational requirements.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• May be required to communicate, discern, convey, or exchange information with other teammates.
• Must be able to wear all personal protective equipment at all times during work hours as required by company safety rules, while on the production floor.

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.