Administrative Associate | Pediatric Radiology Operations

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

Stanford Children's Hospital seeks an Administrative Associate 2 to provide comprehensive support to the Pediatric Radiology program. The role emphasizes organization, detail, and reliable service in a fast-paced environment.

The position involves scheduling, travel coordination, document production, and assisting with departmental operations; you will interact with staff and external partners to ensure smooth workflows and high-quality patient care.

Qualifications

• Proficient computer skills and demonstrated experience with office software and email applications.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.

Responsibilities

• Respond to inquiries and determine appropriate action.
• Schedule, organize, and operate conferences, seminars, and events; coordinate logistics with vendors.
• Draft and disseminate routine communications and materials for the department.
• Plan and schedule calendars and arrange travel in compliance with policies.
• Process routine financial transactions and track reimbursements.
• Maintain office supplies and coordinate office moves and facilities needs.
• Possibly assist with HR transactional support and supervise student or contingent staff.

Skills

Proficient computer skills

Office software

Attention to detail

Verbal and written communication

Customer service and interpersonal

Education

High school diploma

Tools

Microsoft Office

Job description

Stanford Children's Hospital seeks an Administrative Associate 2 to provide comprehensive support to the Pediatric Radiology program. The role emphasizes organization, detail, and reliable service in a fast-paced environment.

The position involves scheduling, travel coordination, document production, and assisting with departmental operations; you will interact with staff and external partners to ensure smooth workflows and high-quality patient care.