Administrative Associate — Path to Inside Sales

Levata; Alpharetta (GA); On-site; USD 45,000 - 50,000; Full time

Job summary

Levata's CMAC subsidiary in Alpharetta, GA seeks an Administrative Associate to join a small team, focusing on invoicing, expense auditing, and data tracking. The role emphasizes accuracy and ability to work autonomously.

The position is on-site, with growth into inside sales with Deal Desk, and involves supporting remote internal clients, auditing invoices and expenses, and using QuickBooks.

Qualifications

• 4-year college degree required.
• Some administrative experience preferred; open to early-career candidates.
• Experience with QuickBooks preferred.
• Intermediate proficiency in Microsoft Word & Excel.
• Independent self-starter who learns quickly.
• Comfortable being assertive and proactive when following up on details.
• Strong attention to detail and organizational skills.
• Flexible, adaptable personality able to manage shifting priorities and transitions.

Responsibilities

• Audit and reconcile invoices and purchase orders (POs) to confirm accurate billing and ensure there are no gaps.
• Audit billable consultant hours and related documentation.
• Review and audit expense reports for accuracy and compliance, using QuickBooks.
• Ensure all invoices are correct prior to processing.
• Order and maintain office supplies.
• Assist with filing and collating contracts into client files.
• Prepare and process billing packets from the deal desk.
• Track details and data across administrative processes.
• Provide general administrative support to a small team and remote internal clients.

Skills

Independent self-starter

Attention to detail

Organizational skills

Collaborative

Education

4-year college degree

Tools

QuickBooks

Job description

Levata's CMAC subsidiary in Alpharetta, GA seeks an Administrative Associate to join a small team, focusing on invoicing, expense auditing, and data tracking. The role emphasizes accuracy and ability to work autonomously.

The position is on-site, with growth into inside sales with Deal Desk, and involves supporting remote internal clients, auditing invoices and expenses, and using QuickBooks.