Administrative Associate - Billing & Data Ops (On-Site GA)

Levata; Alpharetta (GA); On-site; USD 45,000 - 50,000; Full time

Job summary

CMAC, a Levata subsidiary located in Alpharetta, GA, is seeking an Administrative Associate to join our office. The role focuses on tracking details, auditing invoices and expenses, and supporting a small distributed team of remote clients.

The ideal candidate has a 4-year college degree, some admin experience, and proficiency with QuickBooks, Word and Excel. On-site role with a clear path to an inside sales position with our Deal Desk.

Qualifications

• 4-year college degree required.
• Some administrative experience preferred; early-career candidates considered.
• Experience with QuickBooks preferred.
• Proficient in Microsoft Word & Excel.

Responsibilities

• Audit and reconcile invoices and purchase orders (POs) to confirm accurate billing and ensure there are no gaps.
• Audit billable consultant hours and related documentation.
• Review and audit expense reports for accuracy and compliance, using QuickBooks.
• Ensure all invoices are correct prior to processing.
• Order and maintain office supplies.
• Assist with filing and collating contracts into client files.
• Prepare and process billing packets from the deal desk; track details and data across administrative processes.
• Provide general administrative support to a small team and remote internal clients.

Skills

Independent self-starter

Attention to detail

Organizational skills

Adaptable / Flexible

Education

4-year college degree

Tools

QuickBooks

Microsoft Word

Microsoft Excel

Job description

CMAC, a Levata subsidiary located in Alpharetta, GA, is seeking an Administrative Associate to join our office. The role focuses on tracking details, auditing invoices and expenses, and supporting a small distributed team of remote clients.

The ideal candidate has a 4-year college degree, some admin experience, and proficiency with QuickBooks, Word and Excel. On-site role with a clear path to an inside sales position with our Deal Desk.