Administrative Associate

barcodesinc; Alpharetta (GA); On-site; USD 45,000 - 50,000; Full time

Job summary

CMAC, a Levata subsidiary located in Alpharetta, GA, is seeking an Administrative Associate to support a small team with meticulous data tracking, invoicing audits, and expense review. The role requires independence, quick learning, and the ability to adapt as priorities shift.

The position is on-site in Alpharetta, with opportunities to grow into inside sales with our Deal Desk team, making it an ideal entry point for ambitious administrative professionals.

Qualifications

• 4-year college degree required.
• Some administrative experience preferred; open to early-career candidates.
• Experience with QuickBooks preferred.
• Intermediate proficiency in Microsoft Word & Excel.
• Independent self-starter who learns quickly and works well with minimal supervision.
• Comfortable being assertive and proactive when following up on details.
• Strong attention to detail and organizational skills.
• Flexible, adaptable personality able to manage shifting priorities and transitions.
• Ability to work autonomously while collaborating with a small, distributed team.

Responsibilities

• Audit and reconcile invoices and purchase orders to confirm accurate billing and ensure no gaps.
• Audit billable consultant hours and related documentation.
• Review and audit expense reports for accuracy and compliance using QuickBooks.
• Ensure all invoices are correct prior to processing.
• Order and maintain office supplies.
• Assist with filing and collating contracts into client files.

Skills

Self-starter

Detail-oriented

Organizational skills

Autonomous

Adaptable

Education

4-year college degree

Tools

QuickBooks

Microsoft Word

Excel

Job description

Levata is a high-growth, global provider of technology solutions that unlock the power of a world in motion so modern business can thrive. Founded in 1994, Barcodes sells, integrates, and supports enterprise mobility and supply chain visibility solutions. The Company’s solution offerings, which include devices, software, services, and supplies, enable organizations to capture and manage data about their assets, people, and transactions. Levata’s solutions improve productivity, provide an elevated customer experience, and drive better customer results. At its core, Levata is uncompromising about customer service, delivering industry leading solutions through its solutions engineering and technical sales teams who collaborate with each customer to build long‑term strategic and result‑driven relationships.

CMAC is a Levata subsidiary located in Alpharetta, GA. CMAC is seeking a traditional administrative professional to join our office as an Administrative Associate. This is a heavily administrative role focused on tracking details and data, auditing invoices and expenses, and supporting a small team that works closely with remote internal clients. We’re looking for an independent self-starter who learns quickly, can work autonomously, and is comfortable digging in as priorities shift.

Key Responsibilities

• Audit and reconcile invoices and purchase orders (POs) to confirm accurate billing and ensure there are no gaps
• Audit billable consultant hours and related documentation
• Review and audit expense reports for accuracy and compliance, using QuickBooks
• Ensure all invoices are correct prior to processing
• Order and maintain office supplies
• Assist with filing and collating contracts into client files
• Prepare and process billing packets from the deal deskTrack details and data across administrative processes
• Provide general administrative support to a small team and remote internal clients

Qualifications

• 4-year college degree
• Some administrative experience preferred; open to early‑career candidates
• Experience with QuickBooks preferred
• Intermediate proficiency in Microsoft Word & Excel
• Independent self-starter who learns quickly and works well with minimal supervision
• Comfortable being assertive and proactive when following up on details
• Strong attention to detail and organizational skills
• Flexible, adaptable personality able to manage shifting priorities and transitions
• Ability to work autonomously while collaborating with a small, distributed team

Work Environment

• On-site position in Alpharetta, GA
• Works within a small internal team supporting remote internal clients
• Fast-paced environment with frequently changing priorities

Growth Opportunity

The goal of this position is to develop into an inside sales role with our Deal Desk team, offering a clear growth path for the right candidate.

Compensation

The pay range for this role is $45,000–$50,000 per year, commensurate with experience.

Levata is proud to be anEqual Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran's status, or, any other protected characteristic.