Associate Director, Scholarship Services

Texas A&M University; Prairie View (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Texas A&M University in Prairie View, TX seeks an Associate Director for Scholarship Services to lead university scholarship programs and coordinate across departments. The role supports the Director in administration, policy development, and stakeholder communication to enhance student access to scholarships.

The position requires a Bachelor's degree and seven years of related experience, with strong leadership and collaboration skills.

Qualifications

• Knowledge of word processing, spreadsheets, and databases.
• Knowledge of higher education.
• Knowledge of student financial aid processes and related federal and state regulations.
• Oral and written communication skills.
• Organizational skills.
• Ability to multitask and work cooperatively with others.
• Demonstrated leadership ability.
• Ability to solve complex problems.

Responsibilities

• Manages all aspects of the University scholarship program.
• Promotes the PVAMU scholarship program in order to increase the number of scholarships awarded.
• Develop and maintain marketing literature to promote awareness of scholarship opportunities for students.
• Works with the advising staff on assisting students in the completion of the scholarship application process.
• Serves as the liaison between the faculty/staff, students and the public to provided information and resources regarding scholarship activities and programs.
• Monitors and provides updates to the student body regarding new scholarship opportunities.
• Determines or verifies scholarship eligibility.
• Reviews the importing and exporting of scholarship application records via the financial aid delivery system and Awards Management (Blackbaud) to ensure the accuracy of each student scholarship offers and award.
• Assists the Director in the Banner system set-up for scholarship awarding.
• Works with the Business Office to resolve scholarship disbursement exception reports.
• Reviews and resolves discrepancies related to scholarship disbursements and student eligibility.
• Collaborates with the Office of Recruitment to assist with the awarding of university merit scholarship.
• Responsible for reviewing Merit Scholarship appeals.
• Maintains scholarship criteria for record retention.
• Serves as the liaison to the athletic department including the management and oversight of athletic awards.
• Maintain ongoing relations by initiating and responding to internal/external constituents.
• Serves on the University Scholarship Committee to implement, coordinate, and monitor scholarship criteria and agreements.
• Works closely with the Director to provide leadership and guidance to departmental working groups.
• Collaborates with faculty and staff to promote scholarships.
• Participates actively in enrollment management and student retention activities through outreach and internal/external communication.
• Ensures that the administration of the University scholarship programs are consistent with the institutional regulations and policies governing their administration and coordinates appropriately and timely communication to outreach staff as appropriate.
• Assists the Director with preparing scholarship reports for staff, University officials, and external organizations for internal and external audits.
• Creates, manages, and revises the policies and procedures manual for the student University scholarship program(s).
• Along with the Director, provides leadership for identifying opportunities for innovating ways of processing University scholarships.
• Provides direct support to the Director to carry out the recommendations, instructions, and initiatives.
• Coordinates/Collaborates with the outreach and advising staff on research and analysis activities and reports regarding University scholarship programs and related customer service and intervention.
• Coordinates with the outreach staff to ensure that University scholarship information is accurately conveyed to financial aid advisors in a timely manner.
• Performs other related duties as assigned.

Skills

Leadership experience

Student financial aid knowledge

Oral and written communication

Organizational skills

Multitasking

Problem solving

Higher education knowledge

Education

Bachelor's degree

Job description

Job Title

Associate Director, Scholarship Services Agency Prairie View A&M University Department Student Financial Aid

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Associate Director for Scholarship Services, under general direction, lends direct support to Director for management and general administration of scholarship programs. Provides leadership and direction to assigned staff in planning, development, coordination, and delivery of their respective programs to meet needs of students and goals of department. The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Important Immigration information

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H‑1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H‑1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

Responsibilities

• Manages all aspects of the University scholarship program.
• Promotes the PVAMU scholarship program in order to increase the number of scholarships awarded.
• Develop and maintain marketing literature to promote awareness of scholarship opportunities for students.
• Works with the advising staff on assisting students in the completion of the scholarship application process.
• Serves as the liaison between the faculty/staff, students and the public to provided information and resources regarding scholarship activities and programs.
• Monitors and provides updates to the student body regarding new scholarship opportunities.
• Determines or verifies scholarship eligibility.
• Reviews the importing and exporting of scholarship application records via the financial aid delivery system and Awards Management (Blackbaud) to ensure the accuracy of each student scholarship offers and award.
• Assists the Director in the Banner system set-up for scholarship awarding.
• Works with the Business Office to resolve scholarship disbursement exception reports.
• Reviews and resolves discrepancies related to scholarship disbursements and student eligibility.
• Collaborates with the Office of Recruitment to assist with the awarding of university merit scholarship.
• Responsible for reviewing Merit Scholarship appeals.
• Maintains scholarship criteria for record retention.
• Serves as the liaison to the athletic department including the management and oversight of athletic awards.
• Maintain ongoing relations by initiating and responding to internal/external constituents.
• Serves on the University Scholarship Committee to implement, coordinate, and monitor scholarship criteria and agreements.
• Works closely with the Director to provide leadership and guidance to departmental working groups.
• Collaborates with faculty and staff to promote scholarships.
• Participates actively in enrollment management and student retention activities through outreach and internal/external communication.
• Ensures that the administration of the University scholarship programs are consistent with the institutional regulations and policies governing their administration and coordinates appropriately and timely communication to outreach staff as appropriate.
• Assists the Director with preparing scholarship reports for staff, University officials, and external organizations for internal and external audits.
• Creates, manages, and revises the policies and procedures manual for the student University scholarship program(s).
• Along with the Director, provides leadership for identifying opportunities for innovating ways of processing University scholarships.
• Provides direct support to the Director to carry out the recommendations, instructions, and initiatives.
• Coordinates/Collaborates with the outreach and advising staff on research and analysis activities and reports regarding University scholarship programs and related customer service and intervention.
• Coordinates with the outreach staff to ensure that University scholarship information is accurately conveyed to financial aid advisors in a timely manner.
• Performs other related duties as assigned.

Required Education & Experience

• Bachelor's degree
• Seven years of related experience.

Required Knowledge, Skills & Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of higher education.
• Knowledge of student financial aid processes and related federal and state regulations.
• Oral and written communication skills.
• Organizational skills.
• Ability to multitask and work cooperatively with others.
• Demonstrated leadership ability.
• Ability to solve complex problems.

Preferred Qualifications

• Eight years of experience in financial aid and/or scholarship experience.
• Experience in leading and/or supervising staff.

Job Posting Close Date

09/14/2026

Required Attachments

Please attach all required documents listed belowin the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.Any additional attachments provided outside of the required documents listed below are considered optional.

Application Submission Guidelines

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via thePVAMUCareer site. The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [e-mail] should you need assistance with the online application process.

Background Check Requirements

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.