Business Administrator I

Texas A&M University; Corpus Christi (TX); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability insurance

Holidays 12-15 days

Sick leave

Vacation leave

Retirement plan

Job summary

Texas A&M AgriLife Research in Corpus Christi is seeking a Business Administrator I to provide financial and HR leadership for the Center Director and project leaders. You will manage budget cycles, track awards, and supervise administrative staff across Corpus Christi and Beeville facilities.

The role also involves overseeing payroll processing in Workday, processing payables, and ensuring policy compliance with HR processes.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Five years of related experience.
• Knowledge of word processing and spreadsheet applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Excellent verbal and written communication skills.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Serves as financial and HR advisor to Center Director. Provides monthly budget updates and budget estimates; assists with annual budget cycle and fiscal year actions using FAMIS and Canopy.
• Coordinates fiscal year-end closing procedures and budget setup; manages purchasing requirements; reviews proposals and verifies monthly expenditures, deposits and invoices.
• Assists with recruiting and hiring documents; updates position descriptions in Workday; oversees annual evaluations for faculty and staff.
• Oversee preparation of payment vouchers for payables and travel; approve purchase orders and travel documents in Aggiebuy, Emburse and Canopy; process new hires and terminations, including international paperwork.
• Oversee processing of bi-weekly and monthly payrolls in Workday; maintain inventory records; serve as Accountability Property Officer.
• Work with HR to ensure policy compliance; answer policy questions for faculty and staff.
• Serves as approver and back-up signer for vouchers and requisitions; delegates approvals as needed.
• Supervise administrative team members at Corpus Christi Center and Beeville facility.
• Other duties as required.

Skills

Word processing

Spreadsheets

Interpersonal communication

Planning & organization

Verbal & written communication

Multitasking

Education

Bachelor's degree or equivalent

Job description

Position Information

Job TitleBusiness Administrator I Agency Texas A&M Agrilife Research Department Corpus Christi Proposed Minimum SalaryCommensurate Job LocationCorpus Christi, Texas Job TypeStaff

Job Description About Texas A&M AgriLife Texas A&M AgriLife is comprised of the following Texas A&M University System members: Texas A&M AgriLife Extension Service Texas A&M AgriLife Research College of Agriculture and Life Sciences at Texas A&M University Texas A&M Forest Service Texas A&M Veterinary Medical Diagnostic Laboratory As the nation's largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service. Click here to learn more about joining AgriLife!

General Duties and Responsibilities:

• -Serves as financial and HR advisor to Center Director. Provide monthly budget update spreadsheets and budget estimates to Center Director and Project Leaders; work with Center Director to prepare annual budget cycle process as well as other budgetary actions throughout the fiscal year, using FAMIS and Canopy systems. Assist Center Director and Project Leaders with State, local, and Grant accounts, ensuring proper spending by category restrictions and that funds are expended by account end dates. Track awards, including local, State and grant funds and complete annual income spreadsheet by month/calendar year for Center Director.
• -Coordinates annual fiscal year-end closing procedures and sets up new fiscal year budgets as per the Center Director's directives; coordinates and oversees fiscal activities, including purchasing requirements for the Center Director and Project Leaders; review and approve proposals on Maestro, prior to Center Director approving; oversees monthly verification of expenditures, deposits, and invoices.
• -Assists Center Director and Project Leaders with recruiting and hiring documents for new personnel and assist with Workday processes. Assists Center Director and Project Leaders with preparing and updating position descriptions in Workday; oversee the completion of all Faculty and Staff annual evaluations through Workday, ensuring that all are completed as per policy.
• -Oversee the preparation of payment vouchers to ensure proper account information for the processing of all payables and travel expense reports for the unit are correct and approve all purchase orders, travel requests and travel expense reports and all related documentation in Aggiebuy, Emburse and Canopy systems; oversee the processing of all newly hired and terminated employees, including International paperwork and documentation; ensure that all training documents and records are up to date; process necessary costing allocations for account source changes as needed.
• -Oversee processing the bi-weekly and monthly payrolls in Workday, for final processing by Payroll department; oversee and assist with the electronic Inventory records, including the Building, Equipment and Livestock inventories for all necessary reports, transfers, deletions, and changes; serves as Accountability Property Officer.
• -Work with HR department to ensure that AgriLife and System policies and procedures are being followed, answer policy and procedure questions from Faculty, staff, and Center Director.
• -Serves as an approver and back-up signer of vouchers and requisitions and serves as a delegate approver for Center Director and Project Leaders as needed.
• -Supervisor and manager of administrative team members at Corpus Christi Center and Beeville facility.

Other job-related duties as required

Required Qualifications:

• Bachelor's degree or equivalent combination of education and experience.
• Five years of related experience.
• Knowledge of word processing and spreadsheet applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Excellent verbal and written communication skills.
• Ability to multitask and work cooperatively with others.

Other Requirements:

Requires travel to meetings and conferences.

What You Need to Know

Salary: Compensation for this position is commensurate based on the selected candidate's qualifications.

Why Work at Texas A&M AgriLife?

When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following:

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Employee Wellness Initiative for Texas A&M AgriLife

Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees.

External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting.

Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site.

The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.