Administrative Associate III - Cardiology

Hartford HealthCare; Prospect (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

Hartford HealthCare in Connecticut is seeking an experienced Administrative Assistant to support the Central Region Cardiology team. You will perform multi-dimensional administrative tasks, manage calendars, coordinate onboarding, and prepare reports for leadership.

This role requires strong communication, attention to detail, and proficiency with Microsoft Office, PeopleSoft, and EPIC. You will be the face of Central Region Cardiology with responsibility for scheduling, correspondence, and

Qualifications

• Associates Degree or equivalent work experience required.
• Three years of higher-level administration/secretarial experience.
• Excellent communication and organizational skills; proficient in Microsoft Office.

Responsibilities

• Schedule site tours, office visits and other meetings.
• Onboard providers with regional manager (Zoom meetings, scheduling).
• Manage Outlook calendars for leadership.
• Attend leadership meetings and transcribe agendas and notes.
• Create Excel and PowerPoint presentations for leadership.
• Order and ensure supplies are stocked for the Access Center.
• Manage daily schedules across MG locations.
• Compose correspondence via email and in person.
• Order computer and phone equipment.
• Template management and editing of provider schedules in EPIC.

Skills

Scheduling

Microsoft Office

Outlook

Communication

Calendar management

Data entry

Education

Associates Degree or experience in lieu of

Tools

PeopleSoft

EPIC

Outlook

Excel

PowerPoint

Job description

Location Detail: 73 Waterbury Rd Prospect (10342)

Shift Detail: Mon-Fri

Work where every moment matters.

Every day, almost 40,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut's most comprehensive healthcare network.

Hartford HealthCare Medical Group is one of the largest medical practices in New England with multiple locations throughout Connecticut and Rhode Island. We consist of a team of professionals ranging from Medical Assistants to Physician Assistants and everything in between. Our physician led medical group enjoys an excellent reputation with patients and the medical community, offering primary care, urgent care and more than 30 different specialties.

Job Summary

Performs multi-dimensional administrative tasks that require creativity and independent, discretionary judgment to meet the needs of assigned Central Region Cardiologist and management team. May act on behalf of leader on routine matters within established guidelines. Conducts and acts with a high level of service, for this role is the face of the Central Region Cardiology, HVI to internal and external customers. Compose correspondence and create reports that help in preparing analyses and reports data to Regional Manager/Director. Participate in activities dealing with sensitive and confidential issues and information. Coordinate and enter requisitions/purchase orders into PeopleSoft or related system. Monitor inventory and order a variety of different office and clinical supplies. Schedule appointments and coordinate meetings for Regional Manager, Director, and providers. Supports Sharepoint, Onboarding and Offboarding processes for appointed providers. Reports to the Cardiology Manager.

• Scheduling site tours, office visits and other meetings of this caliber
• Perform onboarding process for providers with regional manager (Zoom meetings, Interview scheduling and meeting schedules)
• Manage outlook calendars for leadership
• Attending leadership meetings and transcribing actionable meeting agendas and notes
• Creating excel and powerpoint presentations for leadership
• Ordering and ensuring supplies are in stock for all areas of the Access Center
• Managing daily schedules across appointment MG locations
• Composing correspondence via email and in person
• Ordering computer and phone equipment
• Template management and editing of all provider and resource schedules in EPIC

Qualifications

Education:

• Associates Degree or experience in lieu of

Experience

• Three years higher level previous administration/secretarial experience. Basic keyboard skills with proficiency in use of personal computer. Excellent communications skills. Microsoft office proficient. Excellent interpersonal and organizational skills

We take great care of careers.

With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.