Administrative Associate III, Medical Education & Residency

Hartford HealthCare; Bridgeport (CT); On-site; USD 55,000 - 75,000; Full time

Job summary

Hartford HealthCare’s St. Vincent’s Medical Center is seeking an Administrative Associate III to provide comprehensive executive support to the Medical Education Department and to assist as Assistant Program Coordinator for the Internal Medicine Residency Program.

The role emphasizes complex administrative duties, project coordination, data management, and regulatory compliance, with a focus on efficient workflows and collaboration across departments.

Qualifications

• Requires a high school diploma or equivalent; Associate’s degree preferred.
• Minimum 5 years of relevant healthcare/academic experience.
• Strong communication and organizational skills; ability to handle confidential information.

Responsibilities

• Provide executive and administrative support to Medical Education leadership (calendar, meetings, travel, minutes).
• Coordinate residency program activities, documentation, scheduling, and accreditation materials.
• Support data management, reporting, and process improvements for both departments.
• Maintain compliance with regulatory and accreditation requirements.
• Coordinate meetings, events, and educational activities for the residency program.
• Serve as a resource for residents, faculty, and program leadership.

Skills

Calendar management

Executive support

Verbal written comms

Confidentiality

Organizational skills

Problem solving

Microsoft Office

Data management

Education

High school diploma

Associate’s degree preferred

Tools

MedHub

Concur

SmartSheet

Office 365

Microsoft Teams

Job description

Hartford HealthCare’s St. Vincent’s Medical Center is seeking an Administrative Associate III to provide comprehensive executive support to the Medical Education Department and to assist as Assistant Program Coordinator for the Internal Medicine Residency Program.

The role emphasizes complex administrative duties, project coordination, data management, and regulatory compliance, with a focus on efficient workflows and collaboration across departments.