Administrative Associate II (Personnel) - Nash Correctional Institution

Adult Correction; United States; On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plans

Paid Vacation

Sick Leave

Parental Leave

Job summary

Nash Correctional Institution, a medium custody facility in Nashville, NC, is seeking an Administrative Office Coordinator to support the Human Resources Department in the facility's Administrative Building. You will perform administrative and clerical duties, prepare documents, and manage records and mail with a focus on accuracy and compliance.

The position is full-time (40 hours/week) with typical hours Monday–Friday, 8am–5pm, and occasional overtime to meet business needs.

Qualifications

• High School diploma or GED with at least one year of administrative experience.
• Documented working knowledge of word processing or spreadsheet programs.

Responsibilities

• Perform a variety of administrative, clerical, and office support duties.
• Prepare documents and reports, and compose memos and letters.
• Maintain records, organize files, and distribute mail.
• Greet visitors and staff and assist with inquiries.
• Ensure adherence to Department policies and procedures.

Skills

Word processing/spreadsheets

Education

High School diploma or GED

Job description

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

Reporting to the Administrative Officer III at a medium custody male correctional facility, this position serves as the primary office coordinator to the Human Resources Department in the facility's Administrative Building. Job responsibilities of this position include, but are not limited to, the following:

• Performing a variety of administrative, clerical, and office support duties.
• Utilizing knowledge of Department of Adult Correction (DAC) Policies and Procedures and facility Standard Operating Procedures (SOPs) in order to complete work duties and communicate information involving programs, functions, and services on personnel and others matters.
• Preparing documents and reports and the composition of memos and letters.
• Utilizing office technology, such as scanners, printers, computers, fax machines, and multi-line phone systems.
• Compiling records, organizing and maintaining files, posting information, and distributing mail.
• Greeting and assisting visitors, applicants, staff, and others upon entering the Administration Building.
• Performing other duties as needed.

Knowledge, Skills and Abilities/Management Preferences

Candidates now meet the minimum qualifications of a position if they meet the Minimum Education and Experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/Management Preferences are not required but applicants who possess the following skills are preferred: Documented working knowledge of word processing or spreadsheet programs.

Compensation and Benefits

The State of North Carolina offers a comprehensive benefits package including: Health Insurance options Retirement Plans NCFlex Supplemental Benefits Paid Vacation, Sick, and Community Service Leave Paid Parental Leave Visit the State Benefits website for additional information. Salary Range: $31,200 - $51,249 This posting will close at 11:59 p.m. the night BEFORE the end date listed above.

Job Type

This is a full-time position (40 hours per week) with established working hours of Monday-Friday, 8am-5pm and may require working beyond normal work schedule to meet business needs.

About Nash Correctional Institution

Nash Correctional Institution is a medium custody facility located in Nashville, Nash County NC. It houses approximately 654 male offenders. The facility provides offender labor to two Correction Enterprises operations located on site: the Optical Plant and the Print Plant. The Optical Plant manufactures eyeglasses for customers such as Medicaid and the Division of Services for the Blind. The Print Plant is a full-service print shop dedicated to printing services for state government agencies, public school systems, state community colleges and universities, and non-profit organizations.

Supplemental Application Information

Application Process NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include: Complete education history (including high school) Full work experience details Certificates and licenses, if applicable Education must be from appropriately accredited institutions. Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination. Applicants may be subject to a criminal background check and drug screen. If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Criminal Justice Certified Positions

If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.

• Meet Criminal Justice Standards requirements (12 NCAC 09G .0302)
• Pass a criminal background check
• Produce a negative drug screening result
• Successfully complete medical and psychological evaluations
• Possess a valid driver’s license
• Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.

Veterans’ and National Guard Preference

Applicants seeking Veteran’s Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB-23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD-256 or NGB-22, along with the state application.

PREA Requirement

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the \"National Standards to Prevent, Detect, and Respond to Prison Rape.\" Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Contact Information

If there are any questions about this posting other than your application status, please contact Celeste Robinson at [e-mail] or by phone at 919-582-6116. (Email is preferred and more efficient.)

Minimum Education and Experience

High School or General Educational Development (GED) diploma AND one year of administrative experience; or an equivalent combination of education and experience. See the Education and Experience Equivalency Guide for details.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

State Application Resources/Frequently Asked Questions

Valuing Education and Experience – The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide. All job postings close at 11:59pm the night before the End Date on the posting. Introduce yourself to our recruiters and we\'ll get in touch if there\'s a role that seems like a good match. If you are already a state employee, please search for jobs by clicking here.