Administrative Associate II – District I (Office & Records)

NCDOT; Northern (KY); Hybrid; USD 31,000 - 51,000; Full time

Job summary

NCDOT is seeking an Administrative Associate II in District I (Rowan County). The role provides administrative support to the District 1 and Resident Engineers’ offices.

Duties include preparing project documents, entering records into SharePoint and HICAMS, processing invoices, and handling inquiries from the public via email, phone, or walk-in visits. The candidate should have strong communication, proofreading, and data-entry skills, plus familiarity with Microsoft Office and DOT programs

Qualifications

• High school diploma or GED and one year of administrative experience, or equivalent combination of education and experience.
• Ability to learn and apply DOT computer programs such as SAP, Ariba, SharePoint, and Hicams.
• Strong customer service and proofreading skills; attention to detail and data accuracy.

Responsibilities

• Prepare documents and correspondence for projects.
• Enter documents, reports, and samples into SharePoint and HICAMS.
• Process invoices and office purchases; answer calls; scan files and large plans.
• Maintain records; assist the public via email, phone, or walk-in contacts.
• Assist with handling permits, tickets, and other administrative tasks.

Skills

Customer service

Microsoft Office

Communication

Data entry

Proofreading

Attention to detail

Office coordination

Learn DOT programs

Education

High school diploma or GED

Tools

SAP

Ariba

SharePoint

Hicams

Outlook

Word

Excel

Job description

NCDOT is seeking an Administrative Associate II in District I (Rowan County). The role provides administrative support to the District 1 and Resident Engineers’ offices.

Duties include preparing project documents, entering records into SharePoint and HICAMS, processing invoices, and handling inquiries from the public via email, phone, or walk-in visits. The candidate should have strong communication, proofreading, and data-entry skills, plus familiarity with Microsoft Office and DOT programs