Administrative Associate II - Alexander Correctional Institution

nc; North Carolina; On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

NCFlex Supplemental Benefits

Paid Vacation, Sick, and Community?le?

Job summary

The NC Department of Adult Correction in Taylorsville, North Carolina is seeking an HR support staff member for the Alexander Correctional Institution. This role provides clerical support within Human Resources, handling benefits, payroll questions, and records management.

Responsibilities include greeting staff, processing timesheets, preparing reports, and coordinating interview logistics. Knowledge of State HR policies and proficient use of Microsoft Office are required.

Qualifications

• Documented knowledge of State Human Resources, policy and procedures.
• Documented knowledge and use of Microsoft Office Suites

Responsibilities

• Answer phone calls and respond to questions from staff about benefits, payroll and general inquiries.
• Prepare, type, enter, file, and maintain monthly reports and records.
• Set up interview room and prepare paperwork for the interview process.
• Call and email applicants to set up interviews.
• Process new hire packages after a candidate has been chosen.
• Enter, monitor and correct timesheets.

Skills

State HR policies

Communication

Tools

Microsoft Office Suites

Job description

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position is located at Alexander Correctional Institution in Taylorsville, North Carolina. Alexander Correctional is a closed-custody male facility with 1,252 bed capacity.

This position is in Human Resources. Reporting to the Administrative Officer III, this position will provide clerical support services to the facility. Job Responsibilities include, but are not limited to, the following:

• Answering phone calls and responding to questions from staff about benefits, payroll and general inquires.
• Preparing, typing, entering, filing, and maintaining monthly reports and records.
• Setting up interview room and preparing paperwork for the interview process.
• Calling and emailing applicants to set up interviews
• Processing new hire packages after a candidate has been chosen.
• Entering, monitoring and correcting timesheets.
• Working with deadlines while maintaining accuracy and confidentiality.
• Using Microsoft Word, Excel, email, databases, Workday and Fiori.
• Making copies, scanning documents, and maintaining personnel files.

Knowledge Skills and Abilities/Management Preferences

• Documented knowledge of State Human Resources, policy and procedures.
• Documented knowledge and use of Microsoft Office Suites

Salary Grade Range: $31,200.00 - $51,249.00

Applicants now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred: Documented knowledge of State Human Resources, policy and procedures. Documented knowledge and use of Microsoft Office Suites

The Posting Will Close At 11:59 P.M. The Night Before The End Date.

State Benefits Information

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

Note to Current State Employees

The salary grade for this position is NC02. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase May result.

About The Division of Institutions

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

Supplemental Contact Information

NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:

• Complete education history (including high school)
• Full work experience details
• Certificates and licenses, if applicable
• Education must be from appropriately accredited institutions.

Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.

Applicants may be subject to a criminal background check and drug screen.

If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.