Administrative Associate II - Foothills Correctional Institution

Adult Correction; Burkemont (NC); On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans NCFlex

Supplemental Benefits

Paid Vacation, Sick, and Community Svc

Paid Parental Leave

Job summary

The Administrative Associate II position at Adult Correction is based at Foothills Correctional Institution in Morganton, NC. The role handles administrative tasks, procurement, and records management for the Maintenance Department, ensuring smooth operations.

Responsibilities include coordinating work orders, tracking invoices, and maintaining departmental records, acting as a liaison between staff, facilities, vendors, and other departments to support compliance and efficiency.

Qualifications

• High school diploma or GED and one year of administrative experience.
• Proficiency with Microsoft Office Suite and records management.
• Ability to coordinate maintenance work orders and procurement.

Responsibilities

• Provide administrative, clerical, procurement, and records management support.
• Coordinate facility maintenance work orders and contracts, track invoices.
• Serve as liaison among maintenance staff, administration, vendors, and departments.

Skills

Administrative support

Microsoft Office

Procurement

Records management

Communication skills

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Associate II (S) Position Number 60065770 Grade NC02

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position is located at Foothills Correctional Institution in Morganton, Burke County, NC. Foothills Correctional Institution is a close/minimum custody Male facility housing 712 single cells. This position is located in the Maintenance Department. This position will be responsible for performing a variety of administrative, clerical, and office support duties. Some of the key duties of an Administrative Associate II often include but are not limited to:

• Provide administrative, secretarial, procurement, and records‑management support to the Maintenance Department of a correctional facility.
• This position coordinates facility maintenance work orders, assists with the administration of maintenance contracts, processes purchasing requests, tracks invoices and expenditures, and maintains departmental records.
• The position serves as a liaison between maintenance personnel, facility administration, vendors, contractors, and other departments to support timely maintenance services, regulatory compliance, fiscal accountability, and the safe and efficient operation of the facility.

Knowledge Skills and Abilities/Management Preferences

Salary Grade Range: $31,200.00 - $51,249.00

Applicants who possess the following skills are preferred:

• Documented knowledge on applying the performance of office support tasks.
• Documented use of Microsoft Office Suites

The Posting Will Close At 11:59 P.M. The Night Before The End Date. This an Anticipated Vacancy...Position will be available 1/1/2027.

State Benefits Information

• Health Insurance options
• Retirement Plans NCFlex
• Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

Note to Current State Employees: The salary grade for this position is NC02. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase May result.

About the Division of Institutions

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

Supplemental Contact Information

NCDAC uses the Merit‑Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:

• Complete education history (including high school)
• Full work experience details
• Certificates and licenses, if applicable
• Education must be from appropriately accredited institutions.
• Information provided must support responses to supplemental questions.
• Incomplete applications may impact screening and salary determination.
• Applicants may be subject to a criminal background check and drug screen.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans’ and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

PREA Requirement

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape."

PREA Hiring and Promotion Prohibitions. ADA Accommodations Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience. If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Valuing Education and Experience

Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post‑secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide. All job postings close at 11:59pm the night before the End Date on the posting.

State Application Resources/Frequently Asked Questions

Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post‑secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide. All job postings close at 11:59pm the night before the End Date on the posting.