Administrative Associate II - Alexander Correctional Institution

State of North Carolina - Adult Correction; North Carolina; On-site; USD 31,000 - 51,000; Full time

Job summary

Alexander Correctional Institution in Taylorsville, NC seeks an Administrative Associate II (S) to provide clerical support in Human Resources, including benefits, payroll, and records management, reporting to Administrative Officer III.

The role requires handling timesheets, interview coordination, new hire processing, and use of Word, Excel, email, Workday and Fiori; salary range NC02 and state benefits are offered.

Qualifications

• High school diploma or GED required; one year of administrative experience preferred.
• Equivalent combination of education and experience may qualify.
• Familiarity with HR processes and state HR policies is a plus.

Responsibilities

• Answer phone calls and respond to staff questions on benefits, payroll and inquiries.
• Prepare, type, enter, file and maintain monthly reports and records.
• Set up interview rooms and prepare interview paperwork.
• Call and email applicants to schedule interviews.
• Process new hire packages after candidate selection.
• Enter, monitor and correct timesheets; maintain personnel files.
• Use Word, Excel, email, databases, Workday and Fiori on a daily basis.

Skills

Communication

Organization

Education

High school diploma or GED

1 year administrative experience

Tools

Microsoft Word

Microsoft Excel

Email

Databases

Workday

Fiori

Job description

AgencyAdult CorrectionDivisionCOO - OPS - Institutions OperationsJob Classification TitleAdministrative Associate II (S)Position Number60059782GradeNC02About UsThe NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!Description of WorkThis position is located at Alexander Correctional Institution in Taylorsville, North Carolina. Alexander Correctional is a closed-custody male facility with 1,252 bed capacity.This position is in Human Resources. Reporting to the Administrative Officer III, this position will provide clerical support services to the facility. Job Responsibilities include, but are not limited to, the following:• Answering phone calls and responding to questions from staff about benefits, payroll and general inquires.• Preparing, typing, entering, filing, and maintaining monthly reports and records.• Setting up interview room and preparing paperwork for the interview process.• Calling and emailing applicants to set up interviews• Processing new hire packages after a candidate has been chosen.• Entering, monitoring and correcting timesheets.• Working with deadlines while maintaining accuracy and confidentiality.• Using Microsoft Word, Excel, email, databases, Workday and Fiori.• Making copies, scanning documents, and maintaining personnel files.Knowledge Skills and Abilities/Management PreferencesSalary Grade Range: $31,200.00 - $51,249.00Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:Documented knowledge of State Human Resources, policy and procedures.Documented knowledge and use of Microsoft Office SuitesThe Posting Will Close At 11:59 P.M. The Night Before The End Date.State Benefits Information:The State of North Carolina offers a comprehensive benefits package including:Health Insurance optionsRetirement PlansNCFlex Supplemental BenefitsPaid Vacation, Sick, and Community Service LeavePaid Parental LeaveNote to Current State Employees :The salary grade for this position is NC02 . State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase May result.About The Division of Institutions:The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.Supplemental Contact Information:NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application . Applications must include:Complete education history (including high school)Full work experience detailsCertificates and licenses, if applicableEducation must be from appropriately accredited institutions.Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.Applicants may be subject to a criminal background check and drug screen.If multiple applications are submitted, only the most recent application received before the closing date will be considered.Education Equivalency VerificationThe State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members .Veterans’ and National Guard PreferenceApplicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.PREA RequirementThe NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the \"National Standards to Prevent, Detect, and Respond to Prison Rape.\" Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion ProhibitionsADA AccommodationsConsistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Ashley Reaume KellerEmail:[e-mail]