Administrative Associate: Front Desk & Office Support

stjoescincy; Sharonville (OH); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Short-term disability

Long-term disability

Life insurance

Health insurance

401(k) match

Job summary

Saint Joe’s in Sharonville, Ohio, is seeking an Administrative Associate to manage the front desk’s daily tasks and provide confidential clerical support to managers, teams, and departments. This full-time role offers a Monday–Friday, 1st shift schedule and a chance to grow administrative skills while supporting a diverse staff.

The position emphasizes strong organizational abilities, excellent communication, and a collaborative approach across teams to ensure smooth office operations and a

Qualifications

• High school diploma or GED required.
• Must be 18 years of age or older.
• Proficiency with Microsoft Office suite.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively with multiple departments and teams.
• Ability to manage priorities, maintain confidentiality, and follow through on assignments.

Responsibilities

• Act as the main point of contact for general inquiries via phone, email, or in-person
• Respond promptly to information requests and general office inquiries
• Screen and direct calls to appropriate staff or departments
• Greet, screen, and direct visitors to the appropriate staff and/or location
• Ensure lobby and front desk remain clean, organized, and welcoming
• Sort and distribute daily mail
• Accept and distribute packages delivered to lobby
• Maintain office supplies inventory and assist with purchasing
• Provide confidential administrative and clerical support to staff
• Organize and maintain agency filing systems/databases
• Coordinate reservation of agency meeting spaces
• Assist with reservation of agency event spaces
• Assist with management of agency calendars
• Assist with special projects and, if appropriate, assume responsibility for the development, administration, and promotion of specific projects
• Train individuals providing back-up support to the front desk

Skills

Attention to detail

Communication skills

Interpersonal skills

Team collaboration

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Saint Joe’s in Sharonville, Ohio, is seeking an Administrative Associate to manage the front desk’s daily tasks and provide confidential clerical support to managers, teams, and departments. This full-time role offers a Monday–Friday, 1st shift schedule and a chance to grow administrative skills while supporting a diverse staff.

The position emphasizes strong organizational abilities, excellent communication, and a collaborative approach across teams to ensure smooth office operations and a