Administrative Associate - Front Desk & Admin Support

Talentify; Atlanta (GA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Competitive PTO/Holiday policy

401k match

1st day eligible benefits offering;医‑d

Paid Maternity/Paternity leave

Cell phone stipend

Job summary

HB Wealth in Atlanta is seeking an Administrative Associate to join the front desk and support advisors, operations staff, and visitors. You’ll manage the reception, handle calls, calendar scheduling, and travel arrangements while maintaining a welcoming, professional environment.

The role emphasizes strong communication, organization, and teamwork, with opportunities to contribute to client service and office operations. A proactive, detail‑oriented mindset is essential.

Qualifications

• AA degree preferred.
• Proficient with multi-line phone system.
• Accurate and efficient scheduling skills.
• Highly proficient with the Microsoft Office Suite.
• Experience with applicant tracking systems a plus.

Responsibilities

• Serve as the first face of HB Wealth, welcoming employees, clients, candidates, and guests at the main HQ reception desk.
• Answer calls and manage general inquiries.
• Manage calendars, schedule meetings, and coordinate travel arrangements for advisors and leadership.
• Prepare correspondence, reports, presentations, and meeting materials.
• Process courier shipments.
• Order gifts or send cards for client celebrations.
• Maintain organized recordkeeping and filing systems.
• Schedule internal and external meetings.
• Prepare conference rooms for meetings.
• Arrange for refreshments and food for meetings.
• Handle various administrative requests from colleagues.
• Other administrative duties as assigned.

Skills

Multi-line phone system

Scheduling

Microsoft Office

Communication

Organization

Education

AA degree preferred

Tools

Applicant tracking systems

Job description

HB Wealth in Atlanta is seeking an Administrative Associate to join the front desk and support advisors, operations staff, and visitors. You’ll manage the reception, handle calls, calendar scheduling, and travel arrangements while maintaining a welcoming, professional environment.

The role emphasizes strong communication, organization, and teamwork, with opportunities to contribute to client service and office operations. A proactive, detail‑oriented mindset is essential.