Administrative Associate

Talentify; Atlanta (GA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Competitive PTO/Holiday policy

401k match

1st day eligible benefits offering;医‑d

Paid Maternity/Paternity leave

Cell phone stipend

Job summary

HB Wealth in Atlanta is seeking an Administrative Associate to join the front desk and support advisors, operations staff, and visitors. You’ll manage the reception, handle calls, calendar scheduling, and travel arrangements while maintaining a welcoming, professional environment.

The role emphasizes strong communication, organization, and teamwork, with opportunities to contribute to client service and office operations. A proactive, detail‑oriented mindset is essential.

Qualifications

• AA degree preferred.
• Proficient with multi-line phone system.
• Accurate and efficient scheduling skills.
• Highly proficient with the Microsoft Office Suite.
• Experience with applicant tracking systems a plus.

Responsibilities

• Serve as the first face of HB Wealth, welcoming employees, clients, candidates, and guests at the main HQ reception desk.
• Answer calls and manage general inquiries.
• Manage calendars, schedule meetings, and coordinate travel arrangements for advisors and leadership.
• Prepare correspondence, reports, presentations, and meeting materials.
• Process courier shipments.
• Order gifts or send cards for client celebrations.
• Maintain organized recordkeeping and filing systems.
• Schedule internal and external meetings.
• Prepare conference rooms for meetings.
• Arrange for refreshments and food for meetings.
• Handle various administrative requests from colleagues.
• Other administrative duties as assigned.

Skills

Multi-line phone system

Scheduling

Microsoft Office

Communication

Organization

Education

AA degree preferred

Tools

Applicant tracking systems

Job description

Description

HB Wealth (“HB”) is a national, independent, fee‑only wealth management firm headquartered in Atlanta, GA, with additional offices in Palm Beach Gardens and Tampa, FL; Alpharetta, Augusta, and Sandy Springs, GA; Towson and Columbia, MD; Charlotte, NC; Columbia and Greenville, SC; and Nashville, TN.

Founded in 1989, HB provides wealth advisory services, investment management, and family office services to primarily high‑net‑worth individuals, families, and institutions. With over $29 billion in assets under management as of October 31, 2025, our team collaborates across all locations to deliver The Fiduciary Standard, Elevated—bringing unwavering financial peace of mind to the clients we are privileged to serve.

At HB Wealth, we foster a healthy, collaborative work environment where every team member is respected and valued. We look for talented individuals who are passionate about learning, growing, sharing ideas, and making a meaningful impact for our clients.

Position Summary

HB is seeking a front desk Administrative Associate in our Atlanta office who will help ensure smooth day‑to‑day operations while supporting advisors, operations staff, and occasionally clients. This role manages a variety of administrative and operational tasks while maintaining a professional and welcoming environment for clients and visitors.

Job Responsibilities

• Serves as the first face of HB Wealth, welcoming employees, clients, candidates, and guests at the main HQ reception deskWelcome guests and clients who arrive for meetings
• Answer calls and manage general inquires
• Manage calendars, schedule meetings, and coordinate travel arrangements for advisors and leadership
• Prepare correspondence, reports, presentations, and meeting materials
• Process courier shipments
• Order gifts or send cards for client celebrations
• Maintain organized recordkeeping and filing systems
• Schedule internal and external meetings
• Prepare conference rooms for meetings
• Arrange for refreshments and food for meetings
• Handle various administrative requests from colleagues
• Other administrative duties as assigned

Requirements

• Be in office 5 days a week to cover the front desk
• Demonstrate excellent oral and written communication skills
• Maintain professional and effective phone communication etiquette
• Actively listen and respond thoughtfully to colleagues and clients
• Stay highly organized with exceptional attention to detail and strong follow‑through
• Bring a positive attitude and strong work ethic to daily responsibilities
• Build strong interpersonal relationships and partner effectively within a team to earn the trust and confidence of colleagues
• Learn quickly and show eagerness to develop new skills and knowledge
• Ability to successfully pass criminal background / credit check required

Qualifications

• AA degree preferred
• Proficient with multi‑line phone system
• Accurate and efficient scheduling skills
• Highly proficient with the Microsoft Office Suite
• Experience with applicant tracking systems a plus

Benefits

• Competitive PTO/Holiday policy
• 401k match
• 1st day eligible benefits offering; medical, dental, vision, telemed, disability, +
• Paid Maternity/Paternity leave
• Fun and welcoming office environment with monthly and quarterly events
• Cell phone stipend
• EPP

Why HB is a great place to work

Employees enjoy the collaborative, inclusive, team environment where they feel challenged and supported. The community involvement and philanthropy opportunities contribute to the culture of our company. The continuous learning opportunities, our client base, and the comprehensive benefit package round out the competitive compensation.HB is an Equal Employment Opportunity Employer. HB only invites professionals to join us who share our values of hard work, meritocracy, respect for others, diversity, and commitment to our communities. Key to our culture is our commitment to creating a diverse workplace and fostering an inclusive environment in which people can be free to be their authentic selves. We insist on equality. It is expected, it is empowering, it is unwavering. We celebrate one another for the unique gifts that you alone can bring. We value difference, creativity, and spirit. It is in our DNA, and we like it that way.