Administrative Associate – FHC

ForHealth Consulting at UMass Chan Medical School; Westborough (MA); In loco; USD 44.000 - 56.000; Tempo pieno

Descrizione del lavoro

ForHealth Consulting at UMass Chan Medical School is seeking an Administrative Associate I to perform diversified administrative duties under supervision. The role includes data entry, travel logistics support, invoice processing, and calendar management to ensure smooth operations across the unit.

Ideal candidates will have a high school diploma, entrance-level experience, and strong MS Office skills. You will interact with multiple levels of personnel, manage documents and communications, and

Competenze

• High school diploma or equivalent.
• Entry-level role with 0 years of experience.
• Specialized secretarial training preferred.
• Proficient in Word, Excel, PowerPoint and Outlook.
• Strong organizational, verbal, written and interpersonal skills.
• Ability to prioritize and solve problems.

Mansioni

• Data entry and report generation.
• Assist with travel logistics and schedule coordination.
• Process invoices, payments, requisitions and expense reimbursements.
• Provide administrative support with materials, agendas, notes and handouts.
• Type, edit and proofread documents.
• Answer phones and screen calls; relay messages as needed.
• Provide calendar management and arrange meetings or interviews.
• Review, sort and file materials; maintain filing systems.
• Order office supplies and maintain inventory.
• Open, review and distribute mail; identify and route priority mail.
• Answer routine correspondence.
• Perform other duties as required.

Conoscenze

Data entry

Travel coordination

Calendar management

Microsoft Office

Communication

Formazione

High school diploma or equivalent

Strumenti

Word

Excel

PowerPoint

Outlook

Descrizione del lavoro

Job Summary

Under the direct supervision of the Business Unit Manager, or designee, the Administrative Associate I performs diversified and complex administrative duties.

Essential Functions

• Perform data entry and generate reports.
• Assist with the arrangement of travel logistics and coordination of schedules; support completion of travel advance and authorization forms, as needed.
• Process and track documents such as invoices, payments, requisitions and expense reimbursement.
• Provide administrative support with the preparation of materials, agenda, notes, and handouts.
• Type, edit, and proofread material.
• Answer phones and screen calls. Take messages and relay information within scope of authority.
• Provide calendar management support. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.
• Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.
• Order and maintain office and other department supplies.
• Open, review, and distribute incoming mail. Identify priority mail and route accordingly.
• Answer routine correspondence.
• Perform other duties as required.

Required Qualifications

• High school diploma, or equivalent experience
• 0 years of experience, entry level role
• Specialized secretarial training preferred
• Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook
• Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
• Ability to prioritize and problem solve

The University of Massachusetts Chan Medical School welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.