Administrative Associate - Data Entry - West Babylon, NY

Kimball Midwest; West Babylon (NY); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Coverage

Health Savings Account (HSA)

Flexible Spending Account (FSA)

401(k) with company match

Tuition Assistance

Paid Parental Leave

Paid Time Off (PTO) & Holidays

Dress for Your Day

Job summary

Kimball Midwest is seeking an Administrative Associate- Data Entry with a sharp eye for numbers and strong organizational skills. The role focuses on high-volume numeric data entry, invoicing accuracy, and professional customer phone support in a fast-paced office environment.

The ideal candidate will have 1–2 years of administrative experience, be proficient in Word/Excel, and demonstrate reliability and attention to detail.

Qualifications

• Strong numeric data entry skills with speed and accuracy.
• 1-2 years of administrative experience preferred.
• Excellent organizational and time management abilities.
• Problem-solving skills and a positive, customer-focused attitude.

Responsibilities

• Perform high-volume numeric data entry with speed and precision.
• Maintain accuracy in entering invoices, inventory counts, and other numeric records.
• Answer incoming calls, route them appropriately, and provide excellent customer service.
• Support general clerical and administrative tasks using established office procedures.
• Utilize Microsoft Word and Excel for documentation and reporting.
• Prioritize and organize multiple tasks effectively.
• Collaborate with supervisors and team members while also working independently.

Skills

Data entry accuracy

Administrative experience

Organizational skills

Problem-solving & customer focus

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

About Choice Distribution

Choice Distribution Inc., an affiliate of Kimball Midwest, is a family-owned business with over 30 years of experience serving the Maintenance Industry. We provide more than 23,000 consumable MRO items through a carefully managed inventory system. Many of our team members have been with us for over a decade, and we pride ourselves on fostering a culture of growth, dedication, and excellence.

Position Overview

We are seeking an Administrative Associate- Data Entry with exceptional attention to detail and a strong focus on numeric data entry. This role requires speed, accuracy, and organizational skills to ensure data integrity and smooth office operations. If you thrive in a fast-paced environment and enjoy working with numbers, this is the perfect opportunity for you!

Key Responsibilities

• Perform high-volume numeric data entry with speed and precision.
• Maintain accuracy in entering invoices, inventory counts, and other numeric records.
• Answer incoming calls, route them appropriately, and provide excellent customer service.
• Support general clerical and administrative tasks using established office procedures.
• Utilize Microsoft Word and Excel for documentation and reporting.
• Prioritize and organize multiple tasks effectively.
• Collaborate with supervisors and team members while also working independently.

Ideal Candidate Qualifications

• 1-2 years of administrative experience preferred.
• Strong numeric data entry skills with proven accuracy and speed.
• Excellent organizational and time management abilities.
• Problem-solving skills and a positive, customer-focused attitude.

Requirements

• High School Diploma or equivalent.

Benefits

• Health, dental, and vision insurance.
• Company-sponsored life insurance, optional life and disability coverage.
• Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA).
• 401(k) with company match.
• Tuition Assistance.
• Paid Parental Leave.
• Paid Time Off (PTO) and paid holidays.
• "Dress for Your Day" dress code.

Additional Information

This role pays $21 per hour

Monday-Friday full time role and is fully on-site.

Kimball Midwest is an equal opportunity employer committed to recruiting females, minority group members, individuals with disabilities, qualifying veterans, and other protected classifications under federal, state, or local law.

We participate in E-Verify. Participamos en E-Verify.