Administrative Associate 3 (Hybrid)

Stanfordlivetickets; Palo Alto (CA); Presencial; USD 47.000 - 88.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

PTO 18+ days

Health benefits

Flexible work options

Tuition and training assistance

403(b) plan

Wellness programs

Commuter transportation benefits

Descripción de la vacante

Stanford University, School of Medicine, Department of Urology, seeks an Administrative Associate 3 to support multiple faculty and department administrative needs, with operational responsibilities and limited supervision.

The role emphasizes independence, prioritization, calendar management, document preparation, travel planning, and collaboration within the team. A two-year degree and three years of admin experience are preferred, with proficiency in Office software.

Formación

• Two-year college degree and 3 years of administrative experience.
• Familiarity with the grant application process.
• Proficient with Stanford eBusiness Suite, EndNote, and MS Office Suite.

Responsabilidades

• Support multiple faculty and departmental administrative needs.
• Provide operational support with limited supervision.
• Manage administrative workflow and prioritize tasks for the team.
• Prepare documents, reports, and correspondence for presentations and grants.
• Coordinate calendars, travel, and meetings as needed.

Conocimientos

Grant application process

MS Office Suite

EndNote

Stanford eBusiness Suite

Educación

Two-year college degree

Herramientas

Stanford eBusiness Suite

EndNote

MS Office Suite

Descripción del empleo

Stanford University, School of Medicine, Department of Urology is seeking a qualified candidate to fill an Administrative Associate 3 job opening. The person selected for this role will be involved in supporting multiple faculty as well as other department administrative needs and provide operational support with limited supervision. Desired candidate will possess the ability to work very independently and be capable of executing decisions with sometimes limited information. The Administrative Associate will manage their own administrative workflow, research and provide resources for faculty, assess priorities and provide guidance to team members and faculty as necessary.

DESIRED QUALIFICATIONS:

• Two-year College Degree and 3 years of administrative experience.
• Familiarity with the Grant Application Process.
• Proficient with software systems: Stanford University eBusiness Suite, EndNote, MS Office Suite

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

Responsibilities

Core Duties:

Act on behalf of the supervisor, department manager, or chair inregards to establishing priorities and identifying and resolving problems that are administrative in nature.

Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.

Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.

Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

Create complex reports and spreadsheets which may utilizespecialized software and systems.

Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.

Coordinate and monitor routine maintenance services completion.Plan and coordinate office moves and/or minor renovation projects.

May lead staff or supervise day‑to‑day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities

Advanced computer skills and demonstrated experience with office software and email applications.

Demonstrated success in following through and completing projects.

Excellent organizational skills and attention to detail.

Excellent Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.

Ability to prioritize, multi-task, and assign work to others.

Ability to take initiative and ownership of projects.

Ability to routinely and independently exercise sound judgment in making decisions.

• Pay Range $34.04 - $63.55
• Pay Frequency Hourly
• Fixed Term N
• Stanford Schools and Units School of Medicine
• Full time or Part time Full Time
• Regular or Temporary Regular
• Job Category Administration
• Posting Date 10/29/2026, 08:16 PM
• Grade F
• Job Identification 201571

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Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relationships.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more