Grand Rounds Administrator

SLAC; Palo Alto (CA); On-site; USD 63,000 - 118,000; Full time

Job summary

Stanford University in Palo Alto is seeking a Grand Rounds Administrator to plan and execute Stanford events, including seminars, conferences, sports or alumni events, and other university related events. The role manages event logistics, registration and attendance tracking, speaker coordination, CME documentation, evaluations, vendor contracts, recordings, and event budget tracking.

The prime candidate has a college education and a track record of running large, well-attended events from start

Qualifications

• Associate degree and three years of relevant experience required.
• Experience planning large events from start to finish.
• Knowledge of event budgeting and vendor management.

Responsibilities

• Design, plan, implement, and coordinate customized events.
• Evaluate and select vendors and providers of services considering stakeholder requests and requirements.
• Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics and facilities.
• Consult with stakeholders to determine objectives and requirements.
• Inspect event facilities to ensure they conform to the event needs.
• Manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries, and/or account transfers.
• May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events or manage program elements of larger scale events.
• Utilize and/or maintain complex databases. May use specialized event planning software.
• May inspect event facilities for maintenance, janitorial and fire safety issues.

Skills

Event planning

Teamwork

Time management

Problem solving

Communication

Diplomacy

Organization

Microsoft Office

Google Docs

Education

Associate degree

Tools

Microsoft Office

Google Docs

Job description

The Department of Anesthesiology, Perioperative and Pain Medicine at Stanford University School of Medicine is a global leader in clinical care, research, and education. Guided by Stanford Medicine’s mission to care, educate, and discover, the department’s vision is to be internationally recognized for premier, innovative, and learner-centered education programs that train the next generation of leaders in the field.

The Department of Anesthesiology, Perioperative and Pain is seeking an Grand Rounds Administrator to plan and execute Stanford events, such as seminars, conferences, sports or alumni events, and other university related events. Working closely with the Course Director and the Education Team, theGrandRoundsAdministrator plans and executes the weekly morning lecture series and monthly evening sessions for AnesthesiologyGrandRounds, and other large-scale education events with faculty, trainees, staff, and students. The role manages event logistics, registration and attendance tracking, speaker coordination, CME documentation, evaluations, vendor contracts, recordings, and event budget tracking.

The prime candidate has a college education and a track record of running large, well-attended events from start to finish utilizing project management and AI applications. They thrive in a fast-paced academic medical environment, stay calm and solution-focused when plans change at the last minute, and balance competing priorities with sound independent judgment. The ideal team member excels in building community, implementing innovative new programs, and networking with internal and external audiences.

At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health.

Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department.

• Design, plan, implement, and coordinate customized events.


• Evaluate and select vendors and providers of services considering stakeholder requests and requirements.


• Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics and facilities.


• Consult with stakeholders to determine objectives and requirements.


• Inspect event facilities to ensure they conform to the event needs.


• Manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries, and/or account transfers.


• May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events or manage program elements of larger scale events.


• Utilize and/or maintain complex databases. May use specialized event planning software.


• May inspect event facilities for maintenance, janitorial and fire safety issues.

* - Other duties may also be assigned

DESIRED QUALIFICATIONS:

Project management experience and/or familiarity with tools for tracking event timelines, tasks, and deliverables is desirable.

EDUCATION & EXPERIENCE (REQUIRED):

Associate degree and three years of experience or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Demonstrated success planning events.


• Ability to work both independently and as part of a team.


• Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.


• Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.


• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.


• Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.


• Knowledge of Microsoft Office suite and other online documents, such as Google Docs.


• Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

CERTIFICATIONS & LICENSES:

Must possess and maintain a valid California non-commercial Class C Driver’s License.

PHYSICAL REQUIREMENTS*:

• Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone.


• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.


• Drive vehicle day and/or night with non-commercial license.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

May require some travel and working evenings and weekends.

Responsibilities

Core Duties:

Design, plan, implement, and coordinate customizedevents.

Evaluate and select vendors and providers of services consideringstakeholder requests and requirements.

Serve as a member of an events team, and contribute in a widevariety of functional areas including decisions around budgetallocation, event logistics and facilities.

Consult with stakeholders to determine objectives andrequirements.

Inspect event facilities to ensure they conform to the eventneeds.

Manage accounting operations relating to registration, includingdaily accounting procedures and reports, final monetary summaries,and/or account transfers.

May serve as project leader on smaller scale events, coordinatingteams that plan, implement, and manage all aspects of events or manageprogram elements of larger scale events.

Utilize and/or maintain complex databases. May use specializedevent planning software.

May inspect event facilities for maintenance, janitorial and firesafety issues.

Associate degree and three years of relevant experience orcombination of education and relevant experience.

Knowledge, Skills and Abilities:

Demonstrated success planning events.

Ability to work both independently and as part of ateam.

Ability to establish priorities, manage shifting priorities, andhandle numerous time-sensitive projects with multipledeadlines.

Demonstrated creativity, problem solving skills, takinginitiative, judgment, and decision-making skills.

Ability to accomplish goals working through formal and informalchannels, with diplomacy and tactfulness.

Excellent interpersonal, communication, time management, andcustomer service skills. Must be well organized and detailedoriented.

Knowledge of Microsoft Office suite and other online documents,such as Google Docs.

Ability to interact and successfully collaborate with a broadspectrum of contributing groups and customers.

Certificates and Licenses Required:

Must possess and maintain a valid California non-commercial Class CDriver’s License.

• Pay Range $63,465-$118,469


• Pay Frequency Annually


• Fixed Term N


• Stanford Schools and Units School of Medicine


• Full time or Part time Full Time


• Regular or Temporary Regular


• Job Category Marketing


• Posting Date 10/30/2026, 08:39 PM


• Grade F


• Job Identification 201550

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Benefits that support you, and your future

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Stanford University provides job pay ranges representing its good faith estimate of what the university reasonably expects to pay for a particular job. The specific pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate, including but not limited to geographic work location, relevant knowledge, skills and abilities, relevant education, years of relevant experience, depth and breadth of relevant experience, and performance; further including but not limited to other business and organization needs such as the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the university, school/ unit, department, as well as job reporting relations hips.

Why work at Stanford

World-changing work in a culture of continuous learning

An inspiring community that values collaboration

High-quality health and wellness benefits that put you and your family first

Access to world-class education and career development, with tuition reimbursement, training assistance, and more