Administrative Associate

Saint Joe's; Sharonville (OH); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive pay

Health insurance

401(k) retirement plan with employer 


Tuition Assistance Plan

Generous PTO

Disability insurance

Job summary

Saint Joe’s in Sharonville, OH is seeking an Administrative Associate to manage the front desk’s daily tasks and provide confidential clerical support to managers, teams, and departments. This is a full-time, on-site role on the 1st shift with a Monday–Friday schedule.

This position offers competitive pay and comprehensive benefits including health insurance, retirement plan with employer match, and generous PTO.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Strong written and verbal communication, and professional presentation.
• Ability to handle confidential information with discretion.

Responsibilities

• Act as main point of contact for inquiries via phone, email, or in person.
• Respond promptly to information requests and general office inquiries.
• Screen and direct calls to appropriate staff or departments.
• Greet visitors and direct them to the correct staff or location.
• Maintain lobby area as clean, organized, and welcoming.
• Sort and distribute daily mail and packages delivered to the lobby.
• Maintain office supplies inventory and assist with purchasing.
• Provide confidential administrative and clerical support to staff.
• Organize and maintain agency filing systems/databases.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Communication

Customer service

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

About The Job

Sharonville, OH 45241

Full-Time | Monday - Friday | 1st Shift

Exempt Position

Saint Joe’s is seeking an Administrative Associate to manage the front desk’s daily tasks and to help provide confidential, clerical support to managers, teams, and departments. This is an excellent opportunity for a personable, proactive professional who wants to grow their administrative skills, support diverse teams, and make a meaningful impact.

What You’ll Do

• Act as the main point of contact for general inquiries via phone, email, or in-person
• Respond promptly to information requests and general office inquiries
• Screen and direct calls to appropriate staff or departments
• Greet, screen, and direct visitors to the appropriate staff and/or location
• Ensure lobby and front desk remain clean, organized, and welcoming
• Sort and distribute daily mail
• Accept and distribute packages delivered to lobby
• Maintain office supplies inventory and assist with purchasing
• Provide confidential administrative and clerical support to staff
• Organize and maintain agency filing systems/databases
• Coordinate reservation of agency meeting spaces
• Assist with reservation of agency event spaces
• Assist with management of agency calendars
• Assist with special projects and, if appropriate, assume responsibility for the development, administration, and promotion of specific projects
• Train individuals providing back-up support to the front desk

What We’re Looking For

• Must be at least 18 years of age
• High school graduate or GED required
• Bachelor’s degree preferred
• Proficiency with Microsoft Office suite required
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal skills
• Ability to work collaboratively with multiple departments and teams
• Ability to manage priorities, maintain confidentiality, and follow through on assignments

What We Offer

• Competitive industry pay
• Employer-paid short-term disability, long-term disability & life insurance
• Affordable health insurance benefits
• 401(k) retirement plan with employer match
• Tuition Assistance Plan
• Generous PTO