Administrative Associate

Talentify; Pasadena (TX); On-site; USD 65,904,000 - 71,635,000; Full time

Job summary

Aston Carter is seeking an Administrative Associate to support founders and help manage business operations. This onsite role covers sales support, marketing assistance, and executive-level projects, with focus on accurate quotes and event logistics.

The position is full-time, Monday–Friday, based in Pasadena, TX, with potential for advancement. The role leverages AI tools to boost efficiency and content quality.

Qualifications

• Bachelor's degree in Business Administration, Marketing, or Communications.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Familiarity with AI tools such as ChatGPT, Microsoft Copilot, Gemini, or similar platforms.

Responsibilities

• Manage administrative initiatives effectively and efficiently.
• Assist with customer quote entry and ensure accuracy.
• Coordinate materials and logistics for trade shows.
• Support marketing efforts through various channels.
• Utilize AI tools like ChatGPT and Microsoft Copilot to enhance efficiency and create business content.

Skills

Strong organizational skills

Excellent written and verbal comunicat

AI tools familiarity (ChatGPT, Copilot

Education

Bachelor's degree in Business Administration, Marketing, or Communications

Tools

Microsoft Office Suite

ChatGPT

Microsoft Copilot

Gemini

Job description

Job Title: Administrative Associate

Job Description

An innovative company is seeking a motivated and highly organized Administrative Associate to support the company founders. This role is ideal for a less tenured individual eager to gain exposure to business operations, sales support, marketing, and executive-level projects. The successful candidate will assist in managing administrative initiatives, customer quote entry, coordinating trade show materials, supporting marketing efforts, and utilizing AI tools such as ChatGPT and Microsoft Copilot to improve efficiency and create business content.

Responsibilities

• Manage administrative initiatives effectively and efficiently.
• Assist with customer quote entry and ensure accuracy.
• Coordinate materials and logistics for trade shows.
• Support marketing efforts through various channels.
• Utilize AI tools like ChatGPT and Microsoft Copilot to enhance efficiency and create business content.

Essential Skills

• Bachelor's degree in Business Administration, Marketing, or Communications.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Familiarity with AI tools such as ChatGPT, Microsoft Copilot, Gemini, or similar platforms.
• Strong attention to detail and ability to manage multiple priorities.
• Positive attitude with a willingness to learn and take initiative.

Work Environment

This is a full-time, Monday to Friday in-office position. The company is actively growing, offering opportunities for advancement into more advanced roles in the future.

Job Type & Location

This is a Contract to Hire position based out of Pasadena, TX.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pasadena,TX.

Application Deadline

This position is anticipated to close on Sep 4, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.