Administrative Associate

Weber State University; Ogden, Northern (UT, KY); Hybrid; USD 45,000 - 55,000; Full time

Job summary

Weber State University in Ogden, UT is seeking an Administrative Associate to provide executive-level support to the DOCE Dean and Associate Dean. The role oversees the dean’s office suite, handling communications, scheduling, front-desk reception, and complex calendar arrangements.

The position requires an associate’s degree and 4 years of full-time administrative support experience, with responsibilities including budgeting, purchasing, travel, and funds transfers.

Qualifications

• Associate’s degree or equivalent combination of education and experience required.
• 4 years of full-time administrative support and/or office management experience required.

Responsibilities

• Provide executive-level administrative support to the Division of Online and Continuing Education (DOCE) Dean and Associate Dean.
• Oversee the dean’s office suite, including communications, scheduling, front-desk reception, and complex calendar arrangements.
• Coordinate communications, improve business processes, manage financial activities, and ensure confidentiality and compliance with data privacy regulations.

Skills

Administrative support

Calendar management

Education

Associate’s degree or equivalent combination of education and experience

Job description

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title

Administrative Associate

Requisition Number

S02475P

Position Category

Staff

Campus Location

Weber State University – Ogden, UT

Hours per week 40

Months per year 12

Pay Grade N27

FLSA Non-Exempt

The position provides executive-level administrative support to the Division of Online and Continuing Education ( DOCE ) Dean and Associate Dean, driving key functions that ensure the efficient operation of the division’s activities. Operating as a self-starter with a high degree of initiative, discretion, and diplomacy, this role oversees the dean’s office suite, including managing communications, scheduling, front-desk reception, and complex calendar arrangements. Duties include coordinating communication, fostering collaboration, enhancing business processes, managing financial activities, and ensuring confidentiality and compliance with data privacy regulations. With a focus on integrity and collaboration, this position supports the division’s objectives and activities while upholding organizational standards and values. Responsibilities include discretion, judgment, knowledge of administrative processes, diplomacy, and the ability to work independently; to find and analyze data using campus tools; to organize large meetings/events; to communicate effectively; to problem-solve; and to maintain private and sensitive information. Additionally, budgetary responsibilities entail purchasing, travel, funds transfers, and expense reallocations. Administrative functions involve verbal and written communication with all university divisions and departments and collaborating with DOCE staff to enhance business processes and develop creative communications and materials to foster a collaborative culture on campus.

Required Qualifications

Required:

• Associate’s degree or equivalent combination of education and experience
• 4 years of full-time administrative support and/or office management experience

Preferred Qualifications

Preferred:

• Demonstrated ability to prioritize complex and varied responsibilities, detail-oriented approach with a keen ability to review information for accuracy, while consistently meeting deadlines.
• Strong organizational skills and proven track record of completing and/or coordinating tasks efficiently while managing multiple priorities simultaneously.
• High level of professional judgment and confidentiality, capable of acting as a liaison to staff, students, faculty, executives, and community members.
• Excellent interpersonal communication skills with a strong collaborative team orientation, and proficiency in independently solving complex issues.
• Knowledge of University programs and systems and comfortable with independently learning new software. Familiarity with University software, including Ellucian Banner, Argos, Tableau, Concur, PAW Place, and other technology as needed.

The annual salary for this position starts at $50,000 and may go up from there depending on candidate qualifications.

Background Check? Yes

Criminal background check required as a condition of employment.

Applications must be received by October 8, 2026.

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Job Open Date 09/17/2026

Review Date 10/08/2026

Job Close Date 10/08/2026

Open Until Filled No

Physical Activity of this position Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision.

Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading., Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services,) or to make general observations of facilities or structures (i.e., security guard, inspection).

The conditions the worker will be subject to in this position.

The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • jobs.weber.edu
  • KSL
  • Chronicle of Higher Education
  • Higher Ed Jobs
  • Agency Referral
  • Personal Referral
  • Internal Job Posting
  • Advertisement/Publication
  • Other web advertisement
  • Other
• * Do you have or have you ever been issued a W# By Weber State University? Yes or No.If yes, please enter your W#(W followed by eight numbers).

  (Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• List of References with Contact Info

Optional Documents