Administrative Associate

North-Carolina-Department-of-Correction; North Carolina; On-site; USD 31,000 - 51,000; Full time

Job summary

The North Carolina Department of Adult Correction is seeking an Administrative Associate II at Hyde Correctional Institution, Fairfield, NC. The role focuses on processing outgoing mail, inspecting incoming mail for security, and performing clerical tasks to support institutional operations.

Responsibilities include opening and logging mail, handling inmate funds via the Inmate Banking System, and coordinating communication with inmate family members.

Qualifications

• High school diploma or GED is required with at least 1 year of administrative experience.
• Proven ability to enter data accurately using computer systems.
• Proficient in handling clerical duties in a correctional setting if applicable.

Responsibilities

• Open, inspect, and log all inmate mail in the mailroom to prevent contraband.
• Deliver mail and enter monies into the computerized Inmate Banking System.

Skills

Data entry

Computer skills

Administrative support

Education

High school diploma or GED

1 year administrative experience

Job description

AgencyAdult CorrectionDivisionCOO - OPS - Institutions OperationsJob Classification TitleAdministrative Associate II (S)Position Number60062448GradeNC02About UsThe NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!Description of WorkThis position is assigned to Hyde Correctional Institution, Fairfield, NC/Hyde County, providing clerical support in a correctional setting. This position is responsible for ensuring that department policy & procedures are applied when processing outgoing mail to safeguard the general public from any offensive or threatening letters, prevention of any criminal activity, or escape plots from developing through correspondence. This position has the authority to open & inspect the contents of all incoming mail to prevent inmates from receiving contraband or any other material that threatens to undermine the security of the institution. The information obtained through the Mailroom is used to deter possible SRG (Security Risk Group) activity, learn of contraband distribution, maintain security of the facility, give insight of staff misconduct, and provide vital information during internal investigations. This position is assigned to the mailroom and is responsible for opening, inspecting, and logging all inmate mail. This position is responsible for the delivery of the mail. This position is responsible for entering all monies into the computerized Inmate Banking System & ensuring indigent inmates receive postage from the inmate welfare fund per policy. This position will have contact with inmate family members via telephone. Work will require the use of a variety of automated office systems. Work under occasional stressful conditions. This position will perform other clerical duties as required.Knowledge Skills and Abilities/Management PreferencesSalary Grade Range: $31,200-$51,249Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:Documented ability to use computer for data entry.The Posting Will Close At 11:59 PM The Night Before The End Date .State Benefits Information :The State of North Carolina offers a comprehensive benefits package including:Health Insurance optionsRetirement PlansNC Flex Supplemental BenefitsPaid Vacation, Sick, and Community Service LeavePaid Parental LeaveVisit the State Benefits website for additional information.About The Division of Institutions:The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.Supplemental Application Information :The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:Complete education history (including high school)Full work experience detailsCertificates and licenses, if applicableEducation must be from appropriately accredited institutions.Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.Applicants may be subject to a criminal background check and drug screen.I f multiple applications are submitted, only the most recent application received before the closing date will be considered.Education Equivalency Verification:The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members .Veterans’ and National Guard Preference:Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.PREA Requirement:The NCDAC must adhere to the US Department of Justice Final Rule on the \"National Standards to Prevent, Detect, and Respond to Prison Rape.\" Click this link for information on hiring and promotion prohibition requirements for all positions in the NCDAC: PREA Hiring and Promotion ProhibitionsADA Accommodations:Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Vickie Denise ShawEmail:[e-mail]