Administrative Associate

Spherion; Duncansville (Blair County); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Job summary

Spherion Staffing, LLC seeks an Administrative Associate in Duncansville, PA to handle driver records, billing, insurance documentation, reporting, and general office administration. The role requires self-motivation, multi-tasking, and the ability to work independently.

The ideal candidate will have a High School diploma and about 1 year of experience, strong organizational skills, proficiency with Microsoft Office, and professional communication.

Qualifications

• High School required.
• Approximately 1 year of experience.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook).
• Good written and verbal communication; ability to handle confidential information.

Responsibilities

• Coordinate onboarding of employees and drivers and maintain personnel records.
• Prepare customer invoices and assist with billing records and financial reports.
• Manage insurance renewals, certificates of insurance, and service agreements.
• Maintain organized electronic and paper records for employees, customers, vendors, and operations.
• Track deadlines, renewals, and recurring administrative tasks.
• Communicate with employees, customers, and vendors to obtain information and documentation.
• Provide general administrative support to the CFO and assist with special projects.

Skills

Strong organizational skills

Attention to detail

Multi-tasking

Written and verbal communication

Confidential information handling

Education

High School

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Administrative Associate

Duncansville, PA 16635 US

Job Type

FULL TIME

Hours / Week

40

Work Hours

1st Shift

Pay Range

$16.00 to $18.00 USD HOURLY

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance

Job Description

In this role you will be responsible for driver records, customer billing, insurance documentation, reporting, and general office administration. The ideal candidate is self-motivated, able to manage multiple priorities, and comfortable working independently.

Responsibilities

• Coordinate employee and driver onboarding, maintain personnel records, and track required documentation and compliance.
• Prepare customer invoices, maintain billing records, and assist with financial reports.
• Manage business insurance renewals, certificates of insurance, customer and vendor paperwork, and service agreements.
• Maintain organized electronic and paper records for employees, customers, vendors, and company operations.
• Track deadlines, renewals, reporting requirements, and recurring administrative tasks.
• Communicate with employees, customers, and vendors to obtain necessary information and documentation.
• Provide general administrative support to the CFO and assist with special projects as needed.

Education

High School

Experience

12 months

• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Ability to manage multiple responsibilities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential information professionally.

Industry

Transportation and Warehousing

Classification

43-6011.00

Key Responsibilities

Coordinate employee and driver onboarding, maintain personnel records, and track required documentation and compliance., Prepare customer invoices, maintain billing records, and assist with financial reports., Manage business insurance renewals, certificates of insurance, customer and vendor paperwork, and service agreements., Maintain organized electronic and paper records for employees, customers, vendors, and company operations., Track deadlines, renewals, reporting requirements, and recurring administrative tasks., Communicate with employees, customers, and vendors to obtain necessary information and documentation., Provide general administrative support to the CFO and assist with special projects as needed.

Experience

1 years - Strong organizational skills and attention to detail., Proficiency in Microsoft Office,...

Education

High School