Administrative Associate

Kids for the Future; Bedford (VA); On-site; USD 21,000 - 28,000; Part time

Job summary

Bedford County, Virginia seeks an Administrative Associate to provide administrative, clerical, and customer service support for the Parks and Recreation Department. This position handles program registrations, facility reservations, financial transactions, and record keeping for residents and partners.

This is a part-time role, Monday through Friday 9:00am–2:00pm, with some schedule flexibility. The job emphasizes dependable office operations and excellent public service.

Qualifications

• High school diploma or equivalent with secretarial coursework or related experience.
• Strong clerical skills and ability to perform data entry with accuracy.
• Experience in customer service and basic financial transactions preferred.

Responsibilities

• Collect, reconcile, and record program fees and revenues.
• Assist with accounts payable and purchasing documentation as assigned.
• Handle inquiries from the public in person or by phone; assist with scheduling facility use.
• Support coordination of recreational programs, events, and activities.
• Maintain office supplies and order materials as needed.
• Operate routine office equipment and process mail.
• Assist with social media updates, website content, and promotions.
• Perform data entry and maintain departmental records.
• Support facility rental operations and customer communication.
• Attend departmental meetings and training sessions as required.
• Perform other duties as assigned.

Skills

Clerical skills

Customer service

Data entry

Office software

Education

High school diploma or equivalent

Tools

RecTrac software

Job description

Bedford County, Virginia - Career Opportunities

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• Location 122 E MAIN ST,Suite 203,Bedford, VA, 24523,United States
• Base Pay $15.34 - $20.32 / Hour
• Job Category Parks and Recreation
• Employee Type Non-Exempt - PT

Provides administrative, clerical, and customer service support for the Parks and Recreation Department. This position serves as a primary point of contact for the public and assists with program registrations, facility reservations, financial transactions, record keeping, and general office operations. The Administrative Associate plays a key role in ensuring efficient department operations and providing excellent customer service to residents, participants, and community partners.

This is a part‑time position, Monday - Friday 9:00am - 2:00pm, with some flexibility in the schedule.

Essential Duties and Responsibilities

• Collect, reconcile, and record program fees and other departmental revenues.
• Assist with accounts payable and purchasing documentation as assigned.
• Handles inquiries or complaints from the general public in person or by telephone; forwards calls to appropriate party ; assists with scheduling facility use, special events , etc.
• Support the coordination and administration of recreational programs, special events , and community activities.
• Maintain office supplies and assist with ordering materials and equipment.
• Operates a variety of standard office equipment; receives and processes incoming and outgoing mail.
• Assist with social media updates, website content, and promotional materials.
• Perform data entry and maintain accurate departmental records.
• Support facility rental operations, including reservation processing and customer communication.
• Performs special projects as assigned.
• Meets attendance requirements and maintains the highest level of dependability.
• Attend departmental meetings and training sessions as require.
• Perform other duties as assigned.

Qualifications

Education and Experience

Any combination of education and experience equivalent to graduation from high school supplemented by course work in secretarial science and considerable administrative support experience.

Knowledge, Skills, and Abilities

Thorough knowledge of standard office practices, procedures, equipment and administrative support techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of departmental programs and policies; ability to type, take and transcribe dictation using good composition skills; ability to make arithmetical calculations; ability to follow oral and written instructions; ability to read and understand detailed and complicated policies, procedures and materials that contain specialized words and phrases; ability to operate a variety of office equipment to produce complex/technical documents; ability to work independently; ability to establish and maintain effective working relationships with associates and the general public. Some knowledge or experience in working with the RecTrac software or equivalent.

Physical / Mental Demands

The physical requirements describes here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires reaching, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

Disclaimer

Bedford County maintains a safe, drug-free workplace for its employees. Drug screening, driving record check, a criminal background check, and previous employer references are required for all positions as conditions of pre-employment.

Bedford County, VA is an Equal Opportunity Employer.

Bedford County is a certified Virginia Values Veterans (V3) employer. We are committed to implementing nationally recognized best practices in recruiting, hiring, and retaining highly skilled and dependable Veterans. The V3 Program is an official Commonwealth of Virginia Program, authorized under the Code of Virginia (§ 2.2-2001.2).