Administrative Specialist I - Part Time

Stafford County, VA; Virginia (MN); On-site; USD 27,000 - 36,000; Part time

Job summary

Stafford County Parks and Recreation is seeking a part-time Administrative Assistant to provide front-desk and administrative support for residents and visitors. The role includes assisting with program registrations, handling inquiries, and maintaining records in a busy recreation setting.

Ideal candidates are organized, adaptable, and able to manage multiple priorities. Experience with CivicRec or similar platforms and a flexible schedule (day, evening, weekends, holidays) are preferred.

Qualifications

• Experience using CivicRec or a similar recreation registration platform.
• Ability to provide excellent customer service in a recreation center or public-facing setting.
• Availability to work a flexible schedule including daytime, evenings, weekends, and occasional holidays.

Responsibilities

• Provide primary office and administrative support following established procedures and assist with program registrations and inquiries.
• Maintain detailed, confidential records and files; prepare reports; assist the public.
• Assist with front-desk duties and general office tasks; help keep daily operations running smoothly.

Skills

Customer service

Organizational skills

Education

High school diploma or equivalent

1 year administrative/office experience

Tools

CivicRec

Job description

Join Stafford County Parks and Recreation as a part-time Administrative Assistant and help create a welcoming, well-organized experience for residents and visitors. This customer-focused position provides administrative and front-desk support, assists with program registrations and inquiries, maintains records, and helps keep daily operations running smoothly in a busy recreation environment.

The ideal candidate is organized, adaptable, and comfortable managing multiple priorities, deadlines, and frequent interruptions. Experience using CivicRec or a similar recreation registration platform and providing customer service in a recreation center or comparable public-facing setting is preferred. Candidates must be available to work a flexible schedule that may include daytime and evening hours, weekends, and occasional holidays.

Starting pay is between $19.25/hour and $26.47/hour based on experience.

Provides primary office assistance and administrative support following established procedures; prepares and maintains detailed, complex and/or confidential records and files; prepares reports; assists the public.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Assists the public with the completion of various records, applications, etc.; verifies completeness and accuracy of information; coordinates with other departments and agencies.
• Assists the general public and internal customers by providing information and answering questions in person, via e-mail or over the phone.
• Assists with arrangement of meetings, conferences, inspections, etc.
• Prepares and maintains a variety of office files, accounts and other records; compiles information and verifies data.
• Assists with data collection and documentation;
• Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system.
• Assists with transcribing dictation; types a variety of documents including correspondence, forms, reports, purchase orders, requisitions, resolutions, ordinances, proclamations, court orders, meeting minutes, agendas and related documents, etc. where a knowledge of format and presentation is necessary; composes correspondence.
• Assists with resolving inquiries or complaints from the general public.
• Maintains inventories and orders supplies.
• Operates a variety of standard office equipment.
• Performs related tasks as required.

General knowledge of the organization and functions of the department and of general administrative policies and practices; general knowledge of standard office practices, procedures, equipment and office assistance techniques; general knowledge of business English, spelling and arithmetic; ability to read, understand and interpret difficult materials with complicated information that may contain excerpts from regulatory and/or legal documents; ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work with supervision; ability to prepare effective correspondence on routine matters and to perform office management details with minimal support of others; ability to operate standard office and computer equipment including ability to operate specialized software; ability to establish and maintain effective working relationships with associates and the general public.

Any combination of education and experience equivalent to high school and 1 year of experience in administrative and office work.

Graduation from an accredited community college with major course work in business management or related field is desired.