Administrative Associate

Adult Correction; Bayboro (NC); On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

Paid Vacation, Sick, and Community 
服务

Paid Parental Leave

Job summary

The North Carolina Department of Adult Correction is seeking an Administrative Associate II (S) at Pamlico Correctional Institution to assist with personnel tasks, timesheets, and reporting. You will support interviews, hiring documentation, and staff inquiries while maintaining accurate files and data.

Responsibilities include processing timesheets, generating reports, and supporting benefits education. This role requires strong clerical skills and familiarity with MS Office applications.

Qualifications

• High school diploma or GED and one year of administrative experience.
• An equivalent combination of education and experience may qualify.
• Experience using basic computer and MS Office programs is preferred.

Responsibilities

• Process and enter staff timesheets weekly for ~150 staff.
• Maintain personnel files and assist with interviews and hiring packages.
• Assist with job fairs and hiring events.
• Run daily, weekly, and monthly reports and meet deadlines.
• Educate staff on benefits and department services.

Skills

MS Office proficiency

Clerical experience

Timekeeping processes

Education

High school diploma or GED

Tools

Excel

Outlook

TEAMS

Word

NC HR-Payroll System (BEACON)

Job description

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Associate II (S) Position Number 60058175 Grade NC02

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position is located at Pamlico Correctional Institution, a medium security prison with adult male offenders. The position’s focus will be assisting the Administrative Specialist I in Personnel by processing and entering staff timesheets on a weekly basis, maintaining the personnel files for approximately 150 staff. This position will schedule position interviews, complete hiring packages, assist with job fairs and hiring events. They will also run daily, weekly, and monthly reports and meet expected deadlines. They will assist with educating staff on available benefits and department services. The Administrative Associate II serves as the backup for Administrative Specialist I and will be able to complete Leave of Absence and Separation packages in their absence. This position requires frequent contact with staff through office appointments, emails and telephone calls. They will maintain spreadsheets to track positions, staff data and timesheets.

The Posting Will Close At 11:59 P.M. The Night Before The End Date. This is an anticipated vacancy.

Knowledge Skills and Abilities/Management Preferences

Salary Grade Range: $31, 200-$51, 249 Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred: Documented knowledge of computers and Microsoft Office programs such as Excel, Outlook, TEAMS, Word, etc. Three months’ experience processing NC DAC-Prison timesheets or three months experience entering time in the NC Integrated HR-Payroll System (formerly known as BEACON). Experience using clerical and/or secretarial skills

State Benefits Information

• Health Insurance options Retirement Plans NCFlex Supplemental Benefits Paid Vacation, Sick, and Community Service Leave Paid Parental Leave Visit the State Benefits website for additional information.

Supplemental Application Information

The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include: Complete education history (including high school) Full work experience details Certificates and licenses, if applicable Education must be from appropriately accredited institutions. Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination. Applicants may be subject to a criminal background check and drug screen. If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans’ and National Guard Preference

Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD-256 or NGB-22, along with the state application.

PREA Requirement

The NCDAC must adhere to the US Department of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NCDAC: PREA Hiring and Promotion Prohibitions

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

• High school or General Educational Development (GED) diploma and one year of administrative experience
• An equivalent combination of education and experience

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter

North Carolina State Government is one of the state’s largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services.

State Application Resources/Frequently Asked Questions

Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide. All job postings close at 11:59pm the night before the End Date on the posting.