Administrative Associate

Phase2 Technology; Austin (TX); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

100% employer-paid basic medical coverage

Retirement contributions

Paid vacation and sick time

Paid holidays

Job summary

A technology firm is seeking an Administrative Associate to provide complex administrative support. Responsibilities include procuring supplies, preparing forms, and maintaining records. Ideal candidates will have at least a high school diploma and five years of clerical experience, including work as an Administrative Assistant. Proficiency in Microsoft Office applications is necessary. The role offers a salary range of $42,000-$48,000 based on qualifications and includes benefits such as employer-paid medical coverage and retirement contributions. This position is located in Austin, Texas.

Qualifications

• Five years of demonstrated clerical ability including one year at the Administrative Assistant level.
• Ability to work independently with sensitive and confidential information.
• Eligibility for immediate access to classified information.

Responsibilities

• Provide complex administrative support for the staff and faculty.
• Make procurements and maintain records.
• Prepare internal departmental forms.

Skills

Detail-oriented administrative work

Microsoft Office (Word, Excel)

Problem solving skills

Organizational skills

Communication

Education

High school graduation or GED

Bachelor's degree

Tools

Corporate credit card for purchasing

Adobe Acrobat

Job description

Administrative Associate

Hiring Department: Applied Research Laboratories

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Non-Exempt

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Location: PICKLE RESEARCH CAMPUS

Purpose

Provide complex administrative support for the staff, students, and faculty of the Advanced Technology Laboratory (ATL) within Applied Research Laboratories.

Responsibilities

• Make procurements with corporate credit card as assigned within policies/guidelines, complete associated account reconciliation, and keep detailed records.
• Prepare various internal departmental forms (purchase requests, travel, shipping, visit requests, etc.).
• Preparation for in-house visitor meetings, including order and delivery of refreshments/lunch.
• Review and approve timesheets and maintain absent time records.
• Other related functions as assigned.

Required Qualifications

• High school graduation or GED.
• Five years of demonstrated clerical ability including one year at the Administrative Assistant level.
• Ability to perform detail-oriented administrative work.
• Ability to use Microsoft Office applications including Word and Excel.

Applicant must have a dynamic skill set, willing to work with new technologies, be highly organized and capable of planning and coordinating multiple tasks and managing their time. The position will require attention to detail, effective problem solving skills and excellent judgment. Ability to work independently with sensitive and confidential information, maintain a professional demeanor, work as a team member without daily supervision and effectively communicate with all groups of clients. Able to work under pressure and accept supervision. Regular and punctual attendance.

US Citizen. Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.

Preferred Qualifications

• Bachelor's degree.
• Five or more years of experience at the Administrative Assistant level.
• High accuracy in spelling, punctuation, grammar, and proofreading.
• One or more years of purchasing experience with a corporate credit card and associated account reconciliation.
• Three years of experience using computers and related software such as Word, Excel, and Adobe Acrobat. Willingness to learn other software applications as necessary.
• Demonstrated ability to learn quickly and excel.
• Eligibility for immediate access to classified information.

Salary Range

$42,000-$48,000+/negotiable based on qualifications.

Working Conditions

• Standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Possible weekend, evening and holiday work
• Possible interstate/intrastate travel

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Benefits

• 100% employer‑paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.