Senior Contracts Associate

The University of Texas at Austin; Austin (TX); On-site; USD 52,000 - 58,000; Full time

Benefits offered by this job

100% employer-paid basic medical coverage

Retirement contributions

Paid vacation and sick time

Paid holidays

Job summary

The University of Texas at Austin is seeking a Senior Contracts Associate to provide administrative support to maintain office functions at the Applied Research Laboratories. This position will handle grant and contract awards, perform administrative duties, and update records with advanced Excel skills.

Applicants should have at least a High School Diploma or GED and seven years of related experience. Benefits include employer-paid medical coverage, retirement contributions, and paid vacation.

Qualifications

• Seven years of related administrative experience.
• Ability to work under deadline pressure.
• US Citizenship and eligibility for classified information access.

Responsibilities

• Process grant and contract awards, modifications, and deobligations.
• Maintain files on current agreements and documents.
• Perform administrative duties including purchase orders and reimbursements.

Skills

Interpersonal skills

Communication skills

Microsoft Office proficiency

Excel skills

Education

High School Diploma or GED

Bachelor's degree (preferred)

Job description

Senior Contracts Associate

Overview

Provide administrative support to the Contracts Manager and specialists to maintain office functions at the Applied Research Laboratories.

Location

PICKLE RESEARCH CAMPUS

Responsibilities

• Process grant and contract awards, modifications, and deobligations using the IRIS and UTRMS systems, ensuring accurate recording of funding and distribution of award notifications.
• Maintain files on current agreements and related documents.
• Communicate with awards management to set up new accounts and distribute sub‑accounts to laboratories.
• Run monthly patent report lists in IRIS for review by the Grants and Contracts Manager and distribute to sponsors.
• Perform administrative duties including purchase orders, reimbursements, and submission of work requests.
• Retrieve awards and modifications from the Procurement Integrated Enterprise Environment database and distribute for review by specialists.
• Coordinate close‑out requirements with laboratories and the Office of Naval Research, recording project deliverables in IRIS.
• Update proprietary Excel documents for awards, applying advanced Excel skills.
• Execute other functions as assigned.

Required Qualifications

• High School Diploma or GED.
• Seven years of related administrative experience.
• Excellent interpersonal and professional demeanor.
• Excellent written and oral communication skills.
• Ability to work successfully under deadline pressure.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Relevant education and experience may be substituted as appropriate.
• US Citizenship; applicant must be subject to a government security investigation and meet eligibility requirements for classified information access.

Preferred Qualifications

• Bachelor’s degree and at least 3 years of experience, including one year at an administrative assistant or associate level.
• Experience maintaining research grant accounts.
• Experience preparing and processing research grant and/or contract proposals.
• Demonstrated ability with web-based data management systems.
• Familiarity with University of Texas at Austin faculty research practices, including relevant offices such as the Office of Sponsored Projects and the Office of Research Support and Compliance.

Benefits

• 100% employer‑paid basic medical coverage.
• Retirement contributions.
• Paid vacation and sick time.
• Paid holidays.

Salary Range

$52,000–$58,000+ (negotiable depending on qualifications).

Working Conditions

• Standard office conditions.
• Repetitive use of keyboard at a workstation.
• Use of manual dexterity.
• Possible weekend, evening, and holiday work.
• Possible interstate/intrastate travel.

Equal Opportunity Employer

The University of Texas at Austin is an equal opportunity/affirmative action employer and complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.