Administrative Assistants

Kalman-; Crane (IN); On-site; USD 38,000 - 60,000; Full time

Job summary

Kalman & Company in Crane, IN is seeking Administrative Assistants to support a government program, handling correspondence, records, scheduling, and document processing for property management operations.

Candidates must be U.S. citizens with an Active Secret clearance or ability to obtain one, and have 1+ year of administrative experience; proficiency in MS Word, Excel, Outlook, and PowerPoint is required. Work is performed in a climate-controlled environment.

Qualifications

• U.S. citizenship required for all positions on this program.
• Active Secret security clearance, or ability to obtain one; Tier 3 background eligibility.
• 1+ year of administrative or office support experience.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• High school diploma or equivalent; Associate’s degree preferred.
• DoD or Navy administrative experience; Navy correspondence format.
• Records management or document control experience.

Responsibilities

• Prepare and track correspondence, memos, visit requests, property passes, and off-station letters.
• Scan, index, and upload documents into Government databases; maintain records under Navy records-management policy.
• Coordinate meetings and events; prepare agendas, minutes, and presentations.
• Track training completion and certifications for program staff; maintain rosters and logs.
• Provide front-office support, including visitor control at warehouse facilities.

Skills

MS Word

MS Excel

MS Outlook

MS PowerPoint

Administrative exp

Education

High school diploma

Associate degree

Job description

Administrative Assistant, Property Management

Kalman & Company is seeking to hire several Administrative Assistants in support of a government program in Crane, IN. These positions are tied to a government proposal. The projected award date is in early 2027.

Administrative Assistants keep a large program organized and compliant. You will manage correspondence, records, scheduling, and document processing for property management operations and help ensure every transaction is properly documented.

Role and Responsibilities:

• Prepare and track correspondence, memos, visit requests, property passes, and off-station letters.
• Scan, index, and upload documents into Government databases; maintain records under Navy records-management policy.
• Coordinate meetings and events; prepare agendas, minutes, and presentations.
• Track training completion and certifications for program staff; maintain rosters and logs.
• Provide front-office support, including visitor control at warehouse facilities.

Minimum Qualifications:

• U.S. citizenship (required for all positions on this program)
• Active Secret security clearance, or the ability to obtain and maintain one; must be eligible for a Tier 3 background investigation before system access
• 1+ year of administrative or office support experience
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint

Kalman & Company, Inc. maintains a drug-free workplace and performs pre-employment and random substance abuse testing and background verification checks.

Preferred Qualifications:

• High school diploma or equivalent; Associate’s degree a plus
• DoD or Navy administrative experience; Navy correspondence format
• Records management or document control experience

Work is performed primarily in a climate-controlled environment.