Administrative Assistant, Youth Programs (Part-Time)

Commonpoint Queens; Center (CO); On-site; USD 29,000 - 33,000; Part time

Benefits offered by this job

Part-Time Rate: $28

Job summary

Commonpoint Queens is seeking an Administrative Assistant in the Special Services Department to support program intake, enrollment, billing, and daily operations. Under a group leader, you will help plan goals and activities for children and assist with coordinating documentation and referrals.

This in-person, part-time role runs Mon-Fri 11am-3pm. Candidates should have a high school diploma and at least one year of experience in youth services or administrative support; proficiency with MS

Qualifications

• Minimum one year in program coordination or administrative support.
• Experience in youth services or social services preferred.
• Ability to manage intake, enrollment, and billing processes.
• Willingness to complete background checks and trainings.

Responsibilities

• Support program intake, enrollment, billing, and operations.
• Respond to prospective participant inquiries and guide families through intake.
• Manage enrollment and payments in Traction Rec and follow up on requirements.
• Coordinate with Care Managers to upload documentation into CHOICES.
• Develop evening programs by coordinating consultants and scheduling classes.
• Support outreach and registration materials.
• Coordinate program logistics: rooms, supplies, certificates, awards.
• Track paperwork for participants, staff, consultants.
• Communicate with families, staff, consultants, managers, supervisors.
• Complete additional administrative duties as assigned.

Skills

Organizational skills

Communication skills

Customer service

Microsoft Office

Google Workspace

Education

High School Diploma

Assoc coursework toward Bachelors

Tools

Microsoft Office

Google Workspace

Online data systems

Job description

Commonpoint Queens is seeking an Administrative Assistant in the Special Services Department to support program intake, enrollment, billing, and daily operations. Under a group leader, you will help plan goals and activities for children and assist with coordinating documentation and referrals.

This in-person, part-time role runs Mon-Fri 11am-3pm. Candidates should have a high school diploma and at least one year of experience in youth services or administrative support; proficiency with MS