Administrative Assistant – Youth Justice Office

State of Louisiana; Monroe (LA); On-site; USD 22,000 - 37,000; Full time

Job summary

The Office of Juvenile Justice at Swanson Center for Youth in Monroe, LA is seeking an Administrative Assistant 4 to provide essential administrative support to facility leadership and help ensure efficient day-to-day operations.

The role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities with accuracy. Ideal candidates will thrive in a fast-paced environment and support leadership to advance organizational goals.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• The official job specifications for this role, as defined by the State Civil Service, can be found here.

Responsibilities

• Provides administrative support to the Youth Facility Assistant Director and supervisory staff.
• Manages office communications by answering, screening, and directing calls and responding to routine inquiries.
• Performs clerical functions including data entry, filing, scanning, copying, faxing, and records management.
• Maintains reports and correspondence related to assigned projects and administrative activities.
• Supports purchasing processes by preparing purchase orders and tracking related documentation.
• Assists with special projects and administrative assignments to support facility operations.
• Participates in staff meetings, trainings, and other activities while performing additional duties as assigned.

Skills

Administrative support

Data entry

Communication

Purchasing support

Records management

Job description

The Office of Juvenile Justice at Swanson Center for Youth in Monroe, LA is seeking an Administrative Assistant 4 to provide essential administrative support to facility leadership and help ensure efficient day-to-day operations.

The role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities with accuracy. Ideal candidates will thrive in a fast-paced environment and support leadership to advance organizational goals.