ADMINISTRATIVE ASSISTANT 4-ASSISTANT DIRECTOR'S OFFICE

State of Louisiana; Monroe (LA); On-site; USD 22,000 - 37,000; Full time

Job summary

The Office of Juvenile Justice at Swanson Center for Youth in Monroe, LA is seeking an Administrative Assistant 4 to provide essential administrative support to facility leadership and help ensure efficient day-to-day operations.

The role requires strong organizational skills, sound judgment, and the ability to manage multiple priorities with accuracy. Ideal candidates will thrive in a fast-paced environment and support leadership to advance organizational goals.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• The official job specifications for this role, as defined by the State Civil Service, can be found here.

Responsibilities

• Provides administrative support to the Youth Facility Assistant Director and supervisory staff.
• Manages office communications by answering, screening, and directing calls and responding to routine inquiries.
• Performs clerical functions including data entry, filing, scanning, copying, faxing, and records management.
• Maintains reports and correspondence related to assigned projects and administrative activities.
• Supports purchasing processes by preparing purchase orders and tracking related documentation.
• Assists with special projects and administrative assignments to support facility operations.
• Participates in staff meetings, trainings, and other activities while performing additional duties as assigned.

Skills

Administrative support

Data entry

Communication

Purchasing support

Records management

Job description

Office of Juvenile Justice

Swanson Center for Youth at Monroe

4701 South Grand St, Monroe, LA 71202

https://ojj.la.gov/location/swanson-center-for-youth-monroe

The Office of Juvenile Justice is seeking a highly organized and dependable Administrative Assistant 4 to provide administrative support to facility leadership and help ensure efficient day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and can manage multiple priorities with professionalism and accuracy.

As an Administrative Assistant 4, you will play a key role in supporting office operations through communication, recordkeeping, correspondence, purchasing support, and administrative coordination. This position is ideal for someone who thrives in a fast-paced environment, exercises sound judgment, and can manage multiple priorities with professionalism and accuracy.

If you are proactive, efficient, and enjoy supporting leadership and organizational success, this position offers an excellent opportunity to contribute to the mission of the Office of Juvenile Justice.

Ideal Candidate Competencies

• Accepting Direction: Follows direction reliably, adjusts to feedback, and completes tasks on time.
• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
• Making Accurate Judgments: Makes timely, well-reasoned decisions using available info, context, and trade-offs.
• Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
• Adapting to Change: Adjusts quickly and stays effective during change.

Three years of experience in administrative services.

Experience Substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Provides administrative support to the Youth Facility Assistant Director and supervisory staff.
• Manages office communications by answering, screening, and directing calls and responding to routine inquiries.
• Performs clerical functions including data entry, filing, scanning, copying, faxing, and records management.
• Maintains reports and correspondence related to assigned projects and administrative activities.
• Supports purchasing processes by preparing purchase orders and tracking related documentation.
• Assists with special projects and administrative assignments to support facility operations.
• Participates in staff meetings, trainings, and other activities while performing additional duties as assigned.

Position-Specific Details

• Work Location: This vacancy is located at the Swanson Center for Youth in Monroe, Louisiana.
• Appointment Type: Full time, Probational
• Career Progression: This position does not participate in a Career Progression Group.
• Compensation: $15.76 - $27.01 hourly

The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c).

For further information about this vacancy contact:

Garilyn London

OJJ/ Human Resources

[e-mail]

In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.

The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License and clear a background check.

This agency participates in the E-Verify system for verification of citizenship and employment authorization.