Administrative Assistant | Youth In Transition School

National Center On Institutions And; Baltimore (MD); On-site; USD 28,000 - 30,000; Full time

Job summary

National Center on Institutions and Alternatives Inc in Baltimore, MD is seeking a YIT Administrative Assistant to support the school office and student services. This on-site role focuses on front desk operations, enrollment, records, and daily administrative tasks.

The ideal candidate will have a high school diploma, 2+ years of clerical experience, proficiency with Microsoft Office, and excellent communication with discretion.

Qualifications

• High school diploma or equivalent.
• Two (2) or more years of administrative or office experience.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise good judgment.

Responsibilities

• Welcome families, students, staff, and visitors with professionalism and warmth.
• Manage front office operations and daily administrative functions.
• Coordinate communications, meetings, school events, and schedules.
• Prepare and distribute correspondence, reports, and school announcements.
• Assist with student enrollment, registration, transfers, and withdrawals.
• Maintain attendance records and support follow-up on absences.
• Prepare class lists, student reports, schedules, and other academic records.
• Serve as a trusted administrative resource for parents and guardians.
• Enter and update data using Microsoft Excel and school information systems.
• Organize files and documentation to support audits, inspections, and compliance requirements.
• Assist with staff onboarding, scheduling, and internal communications.
• Help coordinate training activities and personnel documentation.
• Manage office and classroom supply inventories and purchasing processes.
• Track expenditures and maintain organized administrative records.

Skills

Microsoft Office

Excel

Attention to detail

Communication skills

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Details

Job Location: National Center on Institutions and Alternatives Inc - Baltimore, MD 21244

Position Type: Full Time

Education Level: High School/GED

Salary Range: $20.00 - $22.00 Hourly

Travel Percentage: None

Job Shift: Day

Job Category: Admin - Clerical

Position Details

Position: YIT Administrative Assistant

Location: Youth in Transition School (On-Site)

Reports To: Director of Education

FLSA Status: Non-Exempt

What You'll Do

Be the Heart of the School Office

• Welcome families, students, staff, and visitors with professionalism and warmth.
• Manage front office operations and daily administrative functions.
• Coordinate communications, meetings, school events, and schedules.
• Prepare and distribute correspondence, reports, and school announcements.

Support Student Success

• Assist with student enrollment, registration, transfers, and withdrawals.
• Maintain attendance records and support follow-up on absences.
• Prepare class lists, student reports, schedules, and other academic records.
• Serve as a trusted administrative resource for parents and guardians.

Maintain Accurate Records

• Manage student, staff, and school records with accuracy and confidentiality.
• Enter and update data using Microsoft Excel and school information systems.
• Organize files and documentation to support audits, inspections, and compliance requirements.

Support Staff and School Operations

• Assist with staff onboarding, scheduling, and internal communications.
• Help coordinate training activities and personnel documentation.
• Manage office and classroom supply inventories and purchasing processes.
• Track expenditures and maintain organized administrative records.

Qualifications: What We're Looking For

Required Qualifications

• High school diploma or equivalent.
• Two (2) or more years of administrative or office experience.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise good judgment.

Preferred Qualifications

• Administrative experience in a school or educational setting.
• Certification in office administration.
• Experience working in environments that support children, adolescents, or special education populations.

The Ideal Candidate

• Organized and dependable.
• Friendly and approachable.
• Calm under pressure and capable of balancing competing priorities.
• Passionate about supporting students and educational professionals.
• Committed to creating a positive and inclusive environment for youth and families.

Why Join NCIA?

When you join NCIA, you become part of a mission-driven organization committed to empowering individuals and strengthening communities. Our team members have the unique opportunity to make a meaningful impact every day while working alongside dedicated professionals who share a passion for service and excellence.

NCIA is an Equal Opportunity Employer and welcomes applicants from all backgrounds and experiences.