Administrative Assistant - Youth and Countywide Sports Division

Maryland-National Capital Park and Planning Commission; Upper Marlboro (MD); Presencial; USD 18.000 - 30.000; A tiempo parcial

Descripción de la vacante

Maryland-National Capital Park and Planning Commission is seeking a Seasonal Administrative Assistant (Part-Time) to support the Youth and Countywide Sports Division. The role provides clerical and administrative help, assists with data entry, recordkeeping, and customer service for division programs and services.

Ideal candidates are organized, detail-oriented, and able to work in a fast-paced public service environment.

Formación

• Basic computer proficiency with Word and Excel.
• Accurate data entry and organized records.
• Professional written and verbal communication.
• Ability to work independently and with a team.
• Strong attention to detail and organization.

Responsabilidades

• Perform data entry with high accuracy.
• Create, update, and maintain filing systems.
• Answer voicemails regarding programs and route inquiries.
• Maintain organized records, logs, and files.
• Create and update spreadsheets using Excel.
• Prepare, copy, scan, and distribute documents.
• Maintain confidentiality of participant data.
• Provide program information, schedules, and deadlines.
• Process memberships and verify participant information.
• Assist with roster and ID checks during peak seasons.
• Update participant and program records in Sports Engine.
• Prepare receipts, schedules, bulletins, forms, and materials.
• Organize materials and supplies for seasonal programs.
• Support administrative staff with special projects.

Conocimientos

Attention to detail

Organizational skills

Written and verbal communication

Independent work

Team collaboration

Herramientas

Microsoft Word

Microsoft Excel

Descripción del empleo

The Youth and Countywide Sports Division (YCSD) is seeking a Seasonal Administrative Assistant (Part-Time) to provide clerical and administrative support to division staff. This position is ideal for an organized, detail-oriented individual looking to gain hands‑on administrative experience in a fast‑paced public service environment. The Seasonal Administrative Assistant will support daily office operations, assist with data entry and recordkeeping, and provide customer service support by responding to routine inquiries regarding division programs, sports activities, and services. This role plays an important part in ensuring accurate records, efficient workflows, and professional communication within the division, while providing administrative support for the Prince George’s County Boys and Girls Club sports activities and other division programs.

Examples of Important Duties

• Perform data entry with a high level of accuracy
• Create, update, and maintain electronic and paper filing systems
• Answer voicemails inquiries regarding sports programs, clinics, and activities and route appropriately.
• Maintain organized records, logs, and administrative files.
• Create and update spreadsheets using Microsoft Excel.
• Assist with document preparation, copying, scanning, and distribution.
• Maintain confidentiality of sensitive information of participant information.
• Provide general program information, including schedules, registration requirements, and deadlines.
• Assist with processing memberships and verifying participant information.
• Assist with roster and ID checks during peak sports seasons.
• Assist with maintaining and updating participant and program records in Sports Engine.
• Assist with preparing receipts, schedules, bulletins, forms, and other program materials.
• Assist with organizing and preparing materials and supplies for seasonal sports programs.
• Support the Administrative team with special projects, research, data entry, and other administrative tasks as assigned.

Required

Minimum Qualifications

• Basic computer proficiency, including Microsoft Word and Excel
• Ability to perform accurate data entry and maintain organized records
• Strong attention to detail and organizational skills
• Ability to communicate professionally, both verbally and in writing
• Ability to work independently, prioritize assigned tasks, and collaborate effectively with the team.

Preferred

• Prior administrative, clerical, or office support experience
• Experience with filing systems and spreadsheet creation
• Customer service or phone-based experience

Knowledge, Skills And Abilities

• Knowledge of basic office procedures and administrative practices
• Skill in data entry, recordkeeping, and file management
• Ability to create and maintain spreadsheets
• Ability to demonstrate professionalism and provide courteous and effective customer service to internal and external customers.
• Strong organizational and time management skills
• Ability to maintain confidentiality and handle sensitive information
• Ability to work effectively in a team environment

Supplemental Information

May be subject to drug and alcohol testing.

Work Hours

• Monday through Thursday
• Core work hours fall between 9:00am to 3:00pm
• Actual daily schedule will vary within this timeframe
• Employment is contingent upon a favorable background check
• This is a seasonal, temporary position with no guarantee of continued employment
• Employees must comply with all M-NCPPC workplace safety policies and procedures

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.

Applicants with Disabilities under the Americans with Disabilities Act. If you require accommodation or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411. (Maryland Relay 7-1-1) M-NCPPC will make all efforts to reasonably accommodate you.

2026 Benefit Summary For Seasonal Intermittent Employees

The following information is a summary of benefits extended to all Seasonal employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). This is for informational purposes only and is subject to change.

Limited Benefits For Seasonal Employees

Health Insurance Plans

You are eligible for specific health insurance benefits if you worked, on average, 30 hours per week during your first 12 months of employment or from October 3rd to October 2nd each subsequent period following your first 12 months of employment. This equates to 1,560 hours over a 12-month period.

If and when you are eligible for benefits, you will receive notification directly from the Health & Benefits Office.

Eligible Employees Pay 35% of the health insurance plan premium and The Commission Pays 65%.

• Medical
  • Kaiser Permanente Health Maintenance Organization (HMO) with Prescription Plan
  • UnitedHealthcare Select Plan (EPO)
• Prescription: CVS Caremark Prescription Plan

Other Benefits

• Credit Union
• Sick Leave Benefits

This summary is intended to highlight some of the benefits offered by the M-NCPPC. It is not an all-inclusive agreement and is subject to change. For a more detailed description of benefits, please see the appropriate benefits brochure, service agreement or manual. For more information, contact The Health and Benefits Office at [e-mail] or 301-454-1694.