Administrative Assistant - Workers Compensation & Insurance Fraud

State of Oklahoma; Oklahoma; On-site; USD 36,000 - 48,000; Full time

Job summary

State of Oklahoma, Workers Compensation and Insurance Fraud unit, is seeking an Administrative Assistant in Oklahoma City to support attorneys and staff with essential administrative tasks. The role focuses on case filings, court date coordination, document preparation, and filing management.

The position emphasizes detail orientation, strong communication, and proficiency with Microsoft Office and case management systems. Full-time, non-exempt, based in Oklahoma City.

Qualifications

• Excellent communication and computer skills required.
• Detail-oriented with strong organizational abilities; good spelling, writing and proofreading.

Responsibilities

• Preparing case filings.
• Docketing court dates and filing deadlines.
• Prepare court orders and subpoenas.
• Managing restitution payment accounts.
• Assist AAG with coordination of witnesses and court filing documents.
• Distribution of unit mail.
• Maintaining computer and hard copy filing systems.
• Supporting WCIF Attorneys and Agents with administrative functions.
• Documenting meeting minutes and action items.

Skills

Excel

Word

Prosecutor by Karpel

Microsoft Office Suite

Tools

Microsoft Office Suite

Job description

Job Posting Title

Administrative Assistant - Workers Compensation & Insurance Fraud

Agency

049 ATTORNEY GENERAL

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

Title:

Administrative Assistant

Salary Range:

Commensurate with experience and qualifications.

FLSA Status:

Non-exempt

Location of Work : Oklahoma City, OK

Schedule:

Full-time

Position Summary:

The Workers Compensation and Insurance Fraud unit endeavors to keep all participating individuals and entities in the workers' compensation and insurance business models accountable. This includes claimants, businesses, medical providers, insurance companies and legal representatives.

Essential Functions:

• Preparing case filings
• Docketing court dates and filing deadlines
• Prepare court orders and subpoenas
• Managing restitution payment accounts
• Assist AAG with coordination of witnesses and court filing documents
• Distribution of unit mail
• Maintaining computer and hard copy filing systems
• Supporting WCIF Attorneys and Agents with administrative functions
• Responsible for documenting meeting minutes by accurately dictating, formatting and distributing meeting minutes, action items and decisions.
• Other duties as assigned

Required Qualifications:

Applicants must possess excellent communication and computer skills. Applicants must be detail-oriented with exceptional organizational skills; excellent spelling; strong writing; proofreading and document-formatting skills; and be proficient with computer software applications such as Excel, Word, Prosecutor by Karpel (or similar case management systems), and Microsoft Office Suite.

All applicants must agree in writing to complete, and satisfactorily pass, a background investigation.

The Oklahoma Office of the Attorney General is an equal opportunity employer and does not make hiring decisions on the basis of race, sex/gender, color, age, national origin, genetic information, religion, or disability, so long as the disability does not render the person unable to perform the essential functions of the position for which employed with a reasonable accommodation. If reasonable accommodations are needed to apply for this position, please contact OAG Human Resources at [phone] or [e-mail]. All employees of the Oklahoma Office of the Attorney General are "at will" employees.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.