Administrative Assistant

U.S. Multimodal Group; Kansas City (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Commission plan

PTO & Holidays

Medical/dental/vision

Job summary

U.S. Multimodal Group is hiring an Administrative Assistant to support daily office and accounting functions in Kansas City. The role requires strong communication, attention to detail, and the ability to manage multiple priorities while ensuring timely financial processing.

The successful candidate will handle invoicing, vendor payments, collections, journal entry posting, and broad administrative tasks, in a dynamic logistics environment.

Qualifications

• High school diploma required; associate degree preferred.
• 2+ years in administrative, bookkeeping, or accounting support preferred.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with accounting software preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving and time-management abilities.

Responsibilities

• Accounts Receivable: Prepare and issue customer invoices; monitor accounts; respond to inquiries.
• Accounts Payable: Review/approve vendor invoices; process payments; maintain records.
• Collections: Monitor overdue balances; follow up with customers; resolve discrepancies.
• Accounting Support: Enter journal entries; gather docs; assist with month-end close.
• Administrative Duties: File management, data entry, reporting, and general office support.

Skills

Excel

Word

Outlook

Communication

Organizational skills

Time management

Data entry

Discretion

Education

High school diploma

Associate's degree in business or accounting

Tools

Accounting software

Job description

About Us

U.S. Multimodal Group (USMMG) is a company that specializes in providing comprehensive transportation and logistics solutions. The company operates across various modes of transport including truckload and intermodal, offering a seamless and integrated service to ensure efficient and timely delivery of goods. Its expertise lies in coordinating and managing complex logistics operations, catering to diverse client needs with customized solutions. By leveraging advanced technology, strategic planning, and a vast network of resources, U.S. Multimodal aims to optimize supply chains, reduce operational costs, and enhance overall customer service in the transportation sector.

About Us

U.S. Multimodal Group (USMMG) is a company that specializes in providing comprehensive transportation and logistics solutions. The company operates across various modes of transport including truckload and intermodal, offering a seamless and integrated service to ensure efficient and timely delivery of goods. Its expertise lies in coordinating and managing complex logistics operations, catering to diverse client needs with customized solutions. By leveraging advanced technology, strategic planning, and a vast network of resources, U.S. Multimodal aims to optimize supply chains, reduce operational costs, and enhance overall customer service in the transportation sector.

TSI is a subsidiary of USMMG.

Must be legally authorized to work in the United States. Employment eligibility will be verified through E-Verify, and a background check is required.

Position Summary

We are seeking a detail-oriented and organized Administrative Assistant to support daily office and accounting functions.

The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple priorities while ensuring accurate and timely financial and administrative processing.

Key Responsibilities

Accounts Receivable

• Prepare and issue customer invoices accurately and in a timely manner.
• Monitor customer accounts and ensure proper billing records are maintained.
• Respond to customer inquiries regarding invoices and account balances.

Accounts Payable

• Review and approve vendor invoices for accuracy and completeness.
• Submit approved invoices to Accounts Payable for payment processing.
• Maintain organized records of vendor billing and payment documentation.

Collections

• Monitor outstanding customer balances and follow up on overdue accounts.
• Communicate professionally with customers regarding payment status.
• Resolve payment discrepancies and assist in reducing aged receivables.

Accounting Support

• Enter journal entries accurately into the accounting system.
• Gather supporting documentation and submit journal entries for management approval.
• Assist with month-end closing activities and financial record maintenance.

Administrative Duties

• Maintain organized files and records, both electronic and paper.
• Assist with reporting, data entry, and document preparation.
• Support management with various administrative projects and tasks as needed.
• Answer phones, respond to emails, and provide general office support.

Qualifications

• High school diploma required, associate's degree in business, Accounting, or related field preferred.
• 2+ years of administrative, bookkeeping, or accounting support experience preferred.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience with accounting software is preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving and time-management abilities.

What We Offer

• Offering a competitive salary (based on experience).
• Competitive commission plan.
• Benefits include PTO, Paid Holidays, medical, dental, and vision options (other elections available).
• Company paid Life Insurance and Long-term disability
• Company offers a 401(k) program with company match for eligible employees.
• Opportunities for career advancement and continued professional development.
• A dynamic, exciting, and mission-driven work environment.

Equal Opportunity Statement

U.S. Multimodal is an Equal Opportunity Employer and we are committed to fostering a safe and friendly workplace. All qualified individuals are encouraged to apply.