Administrative Assistant & Volunteer Program Coordinator

Upstate Caring Partners; Sauquoit (NY); On-site; USD 45,847,000 - 47,279,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan

Paid time off

Job summary

Upstate Caring Partners is seeking an Administrative Assistant to support Root Farm operations in New York. The role involves typing, correspondence, scheduling, minutes, and liaison duties, with a focus on building a comprehensive volunteer program.

The position requires 3–5 years of related experience, a high school diploma or equivalent, and a valid NYS driver’s license. A background in working with horses is preferred, with a strong emphasis on accurate records and positive communication.

Qualifications

• High School Degree or equivalent.
• 3-5 years of related experience.
• Must possess an ability to work with animals, specifically horses.
• Must have a valid NYS Driver’s License.

Responsibilities

• Type and maintain correspondence including letters, memos, contracts, forms, reports, logs, and charts as required by the program or department.
• Coordinate program or department office support function; oversee work of assigned clerical staff as needed.
• Attend committee meetings as requested, take minutes, and distribute.
• Maintain filing system, update as needed to keep current.
• Generate and maintain department or program specific reports, charts, and records as directed.
• Process incoming telephone calls, refer to appropriate staff, take messages and respond to requests for information.
• Assist in scheduling, which may include appointments, program or department trainings or meetings, and special events.
• Record by date incoming mail, route, and distribute.
• Research and requisition supplies and equipment, and verify delivery.
• Act as liaison for the program; promote positive communications.
• Establish a work environment that creates positive communication between supervisors and employees and assimilates new employees to the program’s culture, values and mission.
• Ensure compliance with all pertinent government and agency regulations and operating standards.
• Develop a comprehensive recruitment plan to attract a diverse cadre of volunteers to support agency programs and services.
• Interviews, screens, and selects applicants based on skills, qualifications and appropriateness to the assignment, insuring that the agency’s needs and interests are top priority. Obtains references and medical clearances for each volunteer service, if required.
• Develops and conducts a comprehensive volunteer training program.
• Develops written policies and procedures governing volunteer service to the agency, including policy and procedure manual, volunteer handbook, and assignment guides.
• Schedules volunteers based on program needs.

Skills

Office admin

Experience 3-5 years

Animal handling

Driver's license NYS

Education

High School Diploma or equivalent

Job description

Upstate Caring Partners is seeking an Administrative Assistant to support Root Farm operations in New York. The role involves typing, correspondence, scheduling, minutes, and liaison duties, with a focus on building a comprehensive volunteer program.

The position requires 3–5 years of related experience, a high school diploma or equivalent, and a valid NYS driver’s license. A background in working with horses is preferred, with a strong emphasis on accurate records and positive communication.